Administrative & Operations Coordinator

Overview

Administrative & Operations Coordinator Jobs in San Francisco, CA at Evidently

Title: Administrative & Operations Coordinator

Company: Evidently

Location: San Francisco, CA

At Evidently, we’re on a mission to make the best practice the easy practice. Our technology helps healthcare providers make faster, smarter decisions with better data and clearer workflows—ultimately driving better care, greater provider satisfaction, and stronger financial outcomes. Our work directly impacts providers and patients everyday and we love making healthcare better. 

We’re looking for a proactive and highly organized Administrative & Operations Associate to join our team. This person will play a critical role in supporting our executive team and ensuring smooth day-to-day operations across the company. If you love juggling logistics, keeping things on track, and making a growing company run smoothly, we’d love to hear from you.

What You’ll Do:

Executive Support: Manage email, scheduling, and calendar coordination for company leaders

Travel & Events: Coordinate travel bookings and logistics for executive team members; help plan offsites and team events; plan and coordinate small events and meetings

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding) assists with recruitment efforts and partners with hiring managers to ensure a smooth process. Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.

Communications: Help create polished internal and external communications and presentations (slide decks, documents, etc.)

Cross-functional Support: Jump in on special projects across operations, people, and events as needed

About You:

You’re detail-oriented, organized, and love checking things off your to-do list

You have excellent written and verbal communication skills

You’re proactive, responsive, and able to juggle multiple tasks without dropping the ball

You’re tech-savvy and comfortable with tools like Google Workspace, Slack, Zoom, project management tools, and LLMs

You enjoy supporting others and being the glue that holds everything together

You’re comfortable in a fast-paced environment 

Bonus if you have:

Experience working in a fast-paced startup or healthcare setting

A background in executive support, office operations, or event coordination

Basic design or slide creation skills (Google Slides, Canva, or similar)

Location:

This role is hybrid but requires the candidate to be based in the San Francisco Bay Area due to the need for regular in-person collaboration at our San Francisco office. 

Ready to apply?

Send your resume and a quick note telling us why you’re excited about this role to [email protected]