Overview
Administrative Operations Coordinator Jobs in McKinney, TX at Texas Fireman LLC (Lawn, Landscape, Lighting)
THC – Office Manager/Historical Markers Program Specialist (Program Specialist I) 25-68 (00050178)
Organization: TEXAS HISTORICAL COMMISSION
Primary Location: Texas-Austin
Work Locations: Luther Hall 105 W 16th Street Austin 78701
Job: Business and Financial Operations
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 1570
Salary Admin Plan: B
Grade: 17
Salary (Pay Basis): 4,250.00 – 5,000.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Job Posting: May 21, 2025, 2:49:43 PM
Closing Date: Ongoing
Description
JOB OBJECTIVE: Under the direction of the History Programs Division Director and the Historical Marker Program Coordinator, the Historical Markers Program Specialist performs administrative support, technical work, and consultative services assistance work. Work involves coordinating the dissemination of technical program information, developing filing systems and coordinating internal administrative support work which contribute to the efficient and effective coordination of the division. The Program Specialist manages the History Programs Division’s office and assists the Division Director. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES:
Perform advanced administrative support for HPD by determining necessary tasks and follow up actions and implementing plans that effectively utilize resources and balance priorities.
Track and maintain historical marker payments.
Manage and maintain daily schedule for the division director; schedule meetings with division or other THC staff; and keep the director informed of activities throughout the division.
Record and transcribe notes of staff and quarterly meetings.
Schedule travel arrangements, training and seminars; prepare and track travel reimbursements.
Inventory, prepare and order office supplies for HPD.
Prepare requisitions for purchasing and contracts for HPD, and track expenses for supplies, subscriptions and memberships each fiscal year.
Answer the main HPD phone line, greet guests, take messages and refer callers as appropriate.
Compile information and prepare division performance measures for the director to review and approve.
Update and maintain the historical marker database.
Compose, prepare and proof a variety of correspondence to include open records requests, memoranda and reports ensuring documents submitted to the director for approval are free of grammatical errors and have all supporting documentation attached.
Research and write marker inscriptions.
Division main contact for building maintenance issues in Luther Hall.
Ensure maintenance of a calendar of events for meetings and travel plans of division director.
Perform special projects as assigned.
Assist with meetings, to include reserving rooms and equipment, scheduling attendees, setting up, attending meetings and taking notes and preparing meeting summaries/minutes.
Assist in updating policies and procedures for the division.
Assist in training HPD administrative staff on division and agency policies and procedures.
Assist, as needed, the HPD director and staff with compiling materials for agency quarterly meetings.
Adhere to established work schedule with regular attendance.
Follow all THC safety guidelines/procedures and ethics requirements.
NON-ESSENTIAL DUTIES:
22. Perform other duties as assigned.
Qualifications
QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):
Graduation from an accredited four-year college or university with major coursework in business, public administration, communications, history, public history, historic preservation or a related field (one year of relevant work experience related to the essential duties may substitute for one year of college);
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) and Adobe Acrobat Pro;
Experience developing and maintaining file systems;
the ability to maintain the security or integrity of the critical infrastructure;
Valid driver’s license, acceptable driving record and ability to drive a state vehicle; and
Required to travel up to 5% of the work period.
PREFER:
Minimum three years of work experience in administrative, project support, or project management work;
Work experience preparing and analyzing technical program reports;
Direct experience conducting archival and primary-source research;
Knowledge of Texas history and geography;
Work experience with purchasing/procurement; and
Proven skills with database management.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of general office management, administrative, accounting and clerical procedures;
Effective verbal and written communication, human relations and organizational skills;
Skill in the use of general office machines;
Skill in providing customer service excellence to both internal and external customers;
Skill in operating a personal computer with word processing, database and spreadsheet software;
Ability to implement new systems and procedures to evaluate efficiency and effectiveness;
Ability to coordinate the work of coworkers and volunteers to create a cohesive visitor experience;
Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;
Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
Ability to multi-task in a fast-paced environment;
Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
Ability to plan, organize and work independently, as well as within a team environment;
Ability to train others;
Ability to exercise sound judgment and discretion; and
Ability to maintain the highest level of confidentiality.
Skill in operating a personal computer with word processing, database and spreadsheet software, and all other relevant office applications.
REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.
ENVIRONMENT/PHYSICAL CONDITIONS Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer, and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight.
MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.
To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended.
REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.
The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.
Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or their exemption from the requirement as a condition of state employment.
As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.
Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.
THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.
Additional Military Crosswalk information can be accessed at:
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
For New Hires/Rehires: Health insurance is available on the 1st of the following month after a 60-day waiting period.
AN EQUAL OPPORTUNITY
AFFIRMATIVE ACTION EMPLOYER
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Title: Administrative Operations Coordinator
Company: Texas Fireman LLC (Lawn, Landscape, Lighting)
Location: McKinney, TX
