Overview
Administrative Operations Representative (part-time) Jobs in Richfield, OH at National Interstate
Please see Special Instructions for more details.
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach the required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
Posting Details
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Position Information
Job Title
Administrative Specialist
Applications Accepted From
Public: Open to the public , University Wide, AFSCME 3200 University Wide
Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach the required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20166647S
Job Description
General Job Description:
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
General Job Duties:
May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
Resolves complex and unique problems that require an ability to interpret established policies and procedures.
Oversees department unit administrative processes.
Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Position Specific Description:
The Administrative Specialist provides high-level support to the Dean’s Office in the College of Health Sciences and Professions. This position is responsible for managing scheduling, correspondence, office coordination, and administrative tasks related to curriculum processes, research and teaching awards, grants, and community engagement initiatives. The role also assists with event logistics and special projects as needed.
Position Specific Job Duties:
College Curriculum, Research & Teaching Awards, and Community Engagement Support: Assist with administrative processes related to college curriculum, including documentation, tracking, and coordination. Provide support for research and teaching awards, including managing application materials, deadlines, and internal communications to applicants. Support internal grant-related administrative tasks, such as tracking deadlines, applications, and internal communications to applicants. Assist with initiatives and partnerships related to community engagement, including scheduling meetings and maintaining records.
Administrative Support to the Dean: Manage scheduling, correspondence, and travel arrangements for the Dean. Prepare and organize documents, reports, and presentations. Serve as a point of contact for internal and external communications related to the Dean’s Office. Maintain organized records of key administrative processes and office operations.
Event and Engagement Support: Assist with day-of logistics for college-wide events, including managing invitations, RSVPs, and event coordination. Provide administrative support for meetings, workshops, and engagement activities as needed.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate’s degree or, vocational or technical school degree
Experience in BobcatBuy, Concur, Oracle/OBI, PeopleSoft
Department
Health Sciences Professions, Dean’s Office
Pay Rate
Starting pay range is $16.84 – $21.48 and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at
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Job Open Date
03/07/2025
Posting Close Date
3/30/2025
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit
College of Health Sciences & Professions
Work Schedule
M-F, 8-5
Campus
Athens
Expected hours worked per week
40
Expected duration of assignment
ongoing
Applicants may contact this person if they have questions about this position.
Tia Barrett, [email protected]
Non-Discrimination Statement
Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, status as a parent or foster parent, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an Equal Opportunity Employer.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Administrative Services-Generalist
Career Track & Level
TAS 3
Pay Grade
AF3200 |14|
Clery Act Annual Safety and Fire Report
Clery Act Statistics
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Applicant Documents
Required Documents
Resume/Curriculum Vitae
Cover Letter
References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Please indicate how you learned about this posting.
The Athens Messenger
The Chronicle of Higher Education
Ohio University employee
OHIO Jobs Line (phone)
Employment Agency
Posted Announcement
Professional Association
Social Media (LinkedIn, Twitter, etc)
OTHER
* Please select an option that best represents your current status:
I am a current Ohio University employee and NOT currently serving a probationary period.
I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
I am a current Ohio University Student employee.
I am not an employee of Ohio University.
* Please indicate your highest level of education.
no HS diploma or GED
HS diploma or GED
Associate’s degree
Bachelor’s degree
Bachelor’s degree plus some work towards graduate degree
Master’s degree
Ph.D. or equivalent
Will have earned Ph.D. by time of appointment
* Please indicate your level of experience with administrative support / office management.
no related experience
Less than 1 year
At least 1 year, but less than 3 years
At least 3 years, but less than 5 years
At least 5 years, but less than 7 years
7 or more years
* Are you a current Ohio University AFSCME 3200 employee who is not serving in an initial probationary period?
yes
no
Title: Administrative Operations Representative (part-time)
Company: National Interstate
Location: Richfield, OH
