Overview
Administrative/Personal Assistant Jobs in Scottsdale, AZ at HumanBlu
ROLE
We are seeking an experienced Executive Administrative Assistant to support the Federal Retirement Thrift Investment Board (FRTIB) in Washington, D.C. Your responsibilities will focus on providing dependable, on-site administrative support to senior staff, ensuring effective scheduling, meeting coordination, mail tracking, document preparation, and overall office functionality within a secure federal environment.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
Receive and screen incoming telephone calls and visitors, determine the nature of contact, and refer or address appropriately
Invite customers to complete the administrative support satisfaction survey
Compile and organize essential materials for the Director in advance of appointments
Receive, sort, and log incoming mail; determine handling and distribute accordingly
Arrange meetings and conferences for the Director with staff and external officials
Notify participants, reserve meeting space, resolve logistics, and prepare materials
Attend meetings and record notes, attendance, and minutes when requested
Follow up after meetings to ensure assigned actions and commitments are addressed
Coordinate all travel arrangements for the Director and other office staff
Establish and maintain office files, determining storage needs and file structure
Use computers and software applications to prepare documents and presentations
Review and distribute emails, track action items, and manage databases and records
Manage administrative functions (e.g., purchase requests, requisitions, and subscriptions)
Maintain and order office supplies and equipment
Perform timekeeping functions
Coordinate telephone and equipment installation and repair
Oversee office space and furniture-related issues
Demonstrate proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Forms)
Ensure all deliverables are clear, concise, and free of grammatical or spelling errors
KNOWLEDGE & SKILLS
Knowledge of office administration practices, recordkeeping, and workflow coordination preferred
Knowledge of Microsoft Office (e.g., Word, Excel, Outlook, PowerPoint, Forms, etc.) preferred
Skill in scheduling, meeting coordination, and managing action items preferred
Skill in drafting, formatting, and reviewing written communications and reports preferred
Skill in handling multiple tasks and supporting senior leadership with professionalism preferred
Speak, read, and write English fluently required
BACKGROUND
Experience providing administrative support in a professional office or government setting preferred
Experience managing calendars, coordinating travel, and preparing materials for meetings preferred
Experience processing mail, maintaining files, and tracking data across multiple systems preferred
Experience in the Federal or public sector preferred
EDUCATION
Bachelor’s degree preferred
LOCATION
Washington D.C. 20002
CLEARANCE
U.S. citizenship is required as it supports the U.S. federal government
CLIENT
Federal Retirement Thrift Investment Board (FRTIB)
TRAVEL
Travel is not required
WORK HOURS
40 hours
8 hours a day
5 days a week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
na30PRpR4l
Show more
Title: Administrative/Personal Assistant
Company: HumanBlu
Location: Scottsdale, AZ
