Overview
Administrative Professional Jobs in Burlington, NC at Northwest Exterminating
Initial Posting Date:
01/31/2025
Application Deadline:
02/10/2025
Agency:
Bureau of Labor and Industries
Salary Range:
$4,207 – $5,842
Position Type:
Employee
Position Title:
Administrative Specialist 2
Job Description:
***Current Internal State of Oregon employees please use your employee Workday account – go to Jobs Hub – Find Jobs to apply.
***All others – To apply for this position, click on the “Apply” link above to fill out the online application and submit by the posted closing date and time.
The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity, affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply.
BOLI has an opening for one Administrative Specialist 2 position in the Apprenticeship and Training Division. This position will be based in our Portland office. The successful candidate may also be eligible to work a hybrid schedule.
This is a permanent, full-time, SEIU represented position. This recruitment may be used to fill additional vacancies as they occur.
What’s In It For You
Permanent, full-time employment
Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off
Competitive benefits package including medical, vision, and dental
Pension and retirement programs
Advancement opportunity within BOLI and other State agencies
Opportunity to expand your technical and professional skills
Work with others who are passionate about public service
Make a difference in the lives of Oregonians
Possible eligibility for the
Public Service Loan Forgiveness Program
What You Will Be Doing
The position supports the Supportive Services Operations and Policy Analyst 3 by performing and coordinating administrative tasks for the CHIPS Child Care Program required under BOLI’s Interagency Agreement with OBDD. Duties include:
Communicate in person, through telephone, and in writing with agency staff, other State and local government agencies, private agencies, and/or the general public to provide or request information, respond to questions and complaints.
Coordinate flow of customer services and operations which may include tracking, scheduling and delivery of services.
Respond appropriately to inquiries from the general public and other public agencies by providing technical information about registered apprenticeship and training programs; ensure customers are given correct and appropriate information; refer customers to other agencies or resources as needed.
Transcribe internal meeting notes for distribution to Division staff, support Division’s internal work teams.
Responsible for review and payment of invoices for printing of publications, forms, letters, manuals, various mailings and notices; maintains invoice balance sheets for various contracts to ensure reports are accurate.
At the direction of the Supportive Services OPA 3, schedule and facilitate meetings with OBDD, with CHIPS Child Care Program Contractors, and with program evaluators.
Coordinate with Supportive Services OPA3, ATD managers, BOLI Communications Manager, and ATD webmaster to update agency web content related to the CHIPS Child Care program and coordinate with printing office to order printed materials for CHIPS Child Care program.
Maintain essential records and files; gather and organize data and prepare narrative and statistical reports related to the program measuring success and or performance to be used by others to make decisions related to the program on a monthly, quarterly and annual basis.
Serve as back up to AS1 and OS2 positions in checking ATD mail, e-mail and as back up to OS2 and AS1 in answering ATD phone calls and voice mails
Why Join Us
Our mission…
Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers get paid what they are owed and have a discrimination-free work environment. BOLI protects workers’ rights through enforcement of state labor laws, ensures adherence to civil rights law in public spaces and housing, promotes the development of a highly-skilled workforce through registered apprenticeship programs, and provides training and confidential assistance to Oregon employers so they have the tools they need to comply with workplace rules.
Working Conditions:
Requires the ability to work in multiple working environments that include but are not limited to office, construction sites, and partner agency/company location sites. Work can require travel including occasional overnights. The incumbent will be expected to work a flexible schedule. Incumbent has contact with a range of people including some exhibiting anger and frustration. Standard office environment. Works up to 90% of day with personal computer. Must possess a valid Oregon driver’s license for operation of State vehicle. Limited use of state motor pool car. Requires the ability to lift up to 25 lbs.
This Is What You Need to Qualify:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
An equivalent combination of education and experience.
The ideal candidate will possess the following desired skills and attributes:
Experience creating and running reports from database information systems and ensuring accuracy of data
Excellent writing and oral communication skills, including the ability to present complicated information
Knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format
Experience in interpreting laws, rules, policies and procedures and applying interpretations to specific situations
Experience in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution
How to Apply
Click on the “Apply” link above to complete your online application and submit by the posted closing date.
The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills and attributes listed above.
Attach your current resume and cover letter addressing how you meet the minimum qualifications and desired attributes for this position. Failure to attach requested documents may result in your application being removed from consideration. These attributes will be used to determine which candidates move forward in the process.
Be sure to check Workday and your email for additional tasks and updates. After submitting there may be additional required tasks for you to complete prior to the announcement closing.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement please contact the Recruiter.
Additional Information
Veterans’ Preference – Eligible veterans who meet the qualifications will be given veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the following link for additional information on
Veterans’ Preference
.
Employment will be contingent upon passing a criminal background check.
Work Authorization – The Bureau of Labor and Industries does not offer visa sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States.
If you have a disability or otherwise require an application in an alternate format in order to complete the process, you may contact us at:
Oregon Bureau of Labor and Industries
Human Resources
1800 SW 1st Ave, Suite 500
Portland, OR 97201
Phone (503) 400-7332
Fax (503) 400-7332
Helpful Links
Understanding the State Application Process
Help & Support
web page
Learn more about
Oregon
Title: Administrative Professional
Company: Northwest Exterminating
Location: Burlington, NC
