Overview
Administrative Professional Senior Jobs in Atlanta, GA at Georgia Tech
Job Title: Executive Assistant / Emergency Medical Services (EMS) Project Manager
Location: on-site / Dunwoody corporate office
Reports To: C-Level Executive Team
Employment Type: Full-Time | Exempt
Position Summary:
We are seeking a highly polished, resourceful, and strategically minded Executive Assistant & Emergency Medical Services (EMS) Project Manager to provide seamless support to the C-Level Executive team while driving high-impact initiatives across the organization. This hybrid role combines advanced executive support with hands-on project leadership, cross-functional coordination, company-wide scheduling and travel planning, and direct involvement in EMS-specific operations and initiatives.
Serving as a central hub for executive operations and project delivery, this role enhances efficiency, drives execution, and ensures the leadership team is fully supported and empowered to focus on high-level priorities. The successful candidate will be a proactive problem-solver who thrives in a fast-paced environment and is capable of managing competing demands with discretion and confidence.
Collaborate closely with a mission-driven executive team shaping the future of EMS delivery.
Influence both day-to-day operations and long-term strategic direction through integrated support and leadership.
Thrive in a hybrid role that blends administrative precision with impactful project delivery.
Enjoy a supportive, fast-paced, and purpose-driven work culture.
Key Responsibilities:
Executive Leadership Support
Provide confidential, high-level administrative support to the C-Level Executive team.
Manage executive calendars, prioritize meetings, and coordinate logistics across internal and external stakeholders.
Prepare meeting agendas, executive briefs, presentations, and talking points.
Draft and manage correspondence, reports, and deliverables on behalf of leadership.
Handle sensitive information and communications with discretion and professionalism.
Reconcile expenses, manage travel authorizations, and monitor key follow-up actions.
Corporate Travel & Logistics
Coordinate all domestic travel arrangements for executive leadership and key personnel, including detailed itineraries, ground transportation, lodging, and vendor coordination.
Ensure cost-effective travel planning while maintaining executive preferences and requirements.
Respond quickly to travel changes and logistical needs with poise and professionalism.
Meeting Planning & Organizational Coordination
Plan and facilitate executive and department-level meetings, strategy sessions
Organize materials, secure meeting space, manage technology setup, and track follow-up actions.
Maintain a rolling calendar of key organizational events, leadership reviews, and compliance milestones.
Expanded EMS-Focused Project Management
Serve as a bridge between leadership and frontline departments, ensuring alignment between strategic vision and operational execution.
Project Planning: Define project scope, objectives, and deliverables. Develop detailed project plans including timelines, milestones, resources, and assigned responsibilities.
Project Execution: Oversee day-to-day activities of multiple concurrent projects. Monitor progress, identify and address issues, manage changes, and ensure alignment with organizational goals.
Facilitate cross-functional collaboration with internal departments such as Clinical Operations, HR, Finance, and Recruiting to maintain accountability and communication throughout the project lifecycle.
Create and manage project documentation, stakeholder updates, and performance tracking tools such as: Gantt charts, dashboards, or status reports.
Present regular updates, summaries, and recommendations to executive leadership, enabling informed decision-making and prioritization.
Scheduling & Strategic Planning
Manage day-to-day and long-term scheduling priorities for C-level executives.
Track and align quarterly business reviews, budget meetings, department milestones, and performance cycles.
Anticipate upcoming deliverables and deadlines across departments and communicate expectations clearly.
Qualifications:
5+ years of experience in a senior Executive Assistant or EA/Project Manager hybrid role supporting C-level leadership.
Strong project management experience in a healthcare, EMS, or operational environment.
Demonstrated ability to manage simultaneous administrative and strategic responsibilities.
Excellent written and verbal communication skills, including the ability to distill complex issues for leadership.
Advanced organizational, time management, and prioritization skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project); familiarity with project tools like Smartsheet
Discretion, judgment, and professional integrity in handling confidential information.
Preferred Qualifications:
Project Management certification preferred
Prior experience leading or supporting initiatives in healthcare is a plus
Experience with Healthcare specific systems, workflows, or compliance standards is highly valued.
Why Join AmeriPro Health?
Be part of a mission-driven organization that provides life-saving services to communities.
Opportunity to contribute to the growth and success of a respected healthcare provider.
Competitive salary and benefits package.
Supportive and innovative work environment.
Benefits:
Benefits for Full-time positions include:
Paid Time Off
Benefits package: (Medical; Dental; Vision; short-term disability; Life, Accident and Cancer insurance policies, and more)
401(k) retirement plan with a company match
Paid uniforms
Tuition reimbursement
Employee Referral Bonuses
Opportunities for overtime
Professional development & opportunities for advancement
Flexible scheduling options
Employee assistance programs (EAP)
We foster a positive work environment
AmeriPro Health is an Equal Opportunity Employer, committed to fostering a diverse workplace. We welcome applications from qualified candidates of all backgrounds and experiences.
#AmeriPro Health
Show more
Title: Administrative Professional Senior
Company: Georgia Tech
Location: Atlanta, GA
