Overview
Administrative Program Coordinator Jobs in Farmington, CT at University of Connecticut
What We Need
Corpay is currently looking to hire a Facility Manager/Executive Administrative Assistant. This position falls under our Lodging line of business and is located in Lexington, KY. In this role, you will provide direct support to a C-Suite Officer, managing scheduling, correspondence, presentations, and special projects, while overseeing the upkeep and maintenance of the company’s facilities, including the office space, meeting rooms, and common areas. You will report directly to the C-Suite Officer and regularly collaborate with internal teams, vendors, and facility staff.
How We Work
As a Facility Manager/Executive Administrative Assistant, you will be expected to work in an office environment. Corpay will set you up for success by providing:
Assigned workspace in Lexington, KY office
Company-issued equipment + remote access
Formal, hands-on training
Role Responsibilities
The responsibilities of the role will include:
Scheduling meetings, travel, and department activities
Creating visual presentations for department head/C-Suite supervisor
Maintaining filing systems and organizing information
Reconciles monthly expenses
Drafting general correspondences, memos, business plans, etc.
Acting as a liaison between internal and external parties
Managing special projects and providing project management support for department initiatives
Overseeing daily janitorial work and general groundskeeping for the building
Coordinating vendor maintenance for plumbing, lighting, HVAC, and more
Handling preventive maintenance, including equipment and facility items
Managing inventory and ordering of supplies
Supervising 4 employees in the facility department, ensuring team performance through meetings and feedback
Tracking facility budget and vendor invoices
Ensuring OSHA compliance and safety training for all employees
Coordinating facility inspections and certifications
Qualifications & Skills
Associate degree in business or related field required for the Executive Admin role
High School Diploma required for the Facilities Manager role; Associate degree or relevant certification is preferred
6-8 years of administrative support experience
2+ years of facilities management experience
Strong organizational skills and ability to prioritize
Advanced knowledge of Microsoft Office programs
Familiar with tools and equipment needed for maintenance
Strong communication skills for vendor and employee interaction
Ability to lift over 55 pounds and work in varied weather conditions
Ability to manage time and problem-solve in a fast-paced environment
On-call availability 24/7 for facilities management responsibilities
Ability to maintain confidentiality
Benefits & Perks
Medical, Dental & Vision benefits available the 1st month after hire
Automatic enrollment into our 401k plan (subject to eligibility requirements)
Virtual fitness classes offered company-wide
Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
Philanthropic support with both local and national organizations
Fun culture with company-wide contests and prizes
Equal Opportunity/Affirmative Action Employer
Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status, or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.
For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEO and Pay Transparency
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Title: Administrative Program Coordinator
Company: University of Connecticut
Location: Farmington, CT
