Overview
Administrative Program Coordinator II Jobs in Cleveland, OH at Cleveland Clinic
General Summary of the Position
This is a part-time position. This is a friendly individual who genuinely enjoys helping people and who can manage tasks from start to finish. This position is responsible for overseeing the daily operations of the Center’s office and its various departments supporting our service mission by enabling a high-performance staff and by being excellent stewards of our financial and facilities resources. Duties include communicating with department heads, relaying important information or policy changes from direction and implementing incentives to enhance employee productivity. Requires customer service experience, marketing and social media knowledge, bookkeeping and purchasing.
Essential Duties and Responsibilities of the Position
The Administrative Assistant is responsible for supporting the operational needs of the Director, leading the development and inspiration of our staff, and responsible stewardship of our financial and facilities resources. These responsibilities include several key functions:
Bookkeeping
Facilities (management of contractors)
Chapel management
Marketing support
Stewardship and development
Technology management (Cameras, IT equipment, Printer)
Procurement & deliveries control
Duties:
Help Director to create the Centers budget and ensure all employees follow it.
Coordinate vendor contracting.
Monitor office supplies and ordering new stationery, furniture, appliances and electronics as required.
Train new office employees and organize their employment paperwork.
Organize staff monthly meetings and plan celebrations.
Organize maintenance companies to keep the buildings clean and safe and ensure all equipment and appliances are in good working order.
Report office progress to other manager working with them to improve office operations and procedures.
Execute other duties as deemed necessary by the Director
Position Requirements
Skills needed: Verbal Communication, Computer Savvy, Listening, Professionalism, Customer Focus, Organization, Handles Pressure, Phone Skills, Professional image.
Key Knowledge and Skills:
Computer Savvy – Management of Outlook is a most.
Servant leader who can connect with, inspire, and develop people
Problem-solving skills including root-cause determination
Excellent communication skills and able to work with all kinds of people
Willingness to roll up your sleeves and do what is necessary to serve the Retreat Center
Some experience with marketing design /Canvas
Knowledge, Skills and Abilities:
Strong written and verbal communication skills to produce reports,
assign tasks, accept instructions and handle vendor contracts, among other tasks
Organization and the ability to multitask to complete a wide variety of tasks
Flexibility to help them adjust to new tasks should company or office needs change
Strong interpersonal skills to interact positively with all employees
Leadership ability to manage challenges and oversee employees
Attention to detail to ensure tasks are completed thoroughly and correctly
Very people-oriented person.
Must possess a positive, practical attitude with balanced initiative, be well organized and thorough in all tasks.
Professional phone and business etiquette.
Proficient in grammar and spelling in both English and Spanish and proven ability to successfully communicate in verbal and written form in both English and Spanish.
Interpersonal communication skills and must enjoy interacting well with all visitors.
Professional image while working in an office environment.
Education and Experience:
Associate or bachelor’s degree or equivalent experience.
Some knowledge of the Hospitality Industry or event planning
Five or more years of experience as an Administrative Assistant or Administrative Assistant
Special Requirements:
Fluent Spanish is mandatory.
Must be available to work at least twenty-five hours per week and availability to work during weekends.
Active in the Roman Catholic faith and a strong understanding of the mission of the Church.
DO NOT REMOVE
This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Diocese of Dallas – Pastoral Center.
The Diocese of Dallas – Pastoral Center reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.
Title: Administrative Program Coordinator II
Company: Cleveland Clinic
Location: Cleveland, OH
