Overview
ADMINISTRATIVE PROGRAM DIRECTOR 2 Jobs in Baton Rouge, LA at State of Louisiana
Salary
$26.53 – $33.89 Hourly
Location
Oregon, OR
Job Type
Part Time
Job Number
2025-04-1055
Department
Community Development
Division
Planning
Opening Date
03/14/2025
Closing Date
3/31/2025 5:00 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
LOMEA
DESCRIPTION
BENEFITS
The Position
The City of Lake Oswego is seeking a dynamic and skilled administrative support professional to provide reception and administrative support for the main reception desk at City Hall in the afternoons five days per week. This is a unique and exciting “job share” opportunity to provide outstanding customer service at our front desk operations. This part-time position will average approximately 23 hours per week and will cover the afternoon shift, 12:30 to 5:00 p.m. This position requires the employee to work in the office; there is no remote work option.
The position is represented by the Lake Oswego Municipal Employees Association (LOMEA)/ American Federation of State, County and Municipal Employees (AFSCME).
Key Responsibilities
Receive visitors and telephone calls from 6 incoming lines, answer general inquiries, and direct them to appropriate staff.
Perform data entry assignments; proofread, research, scan, gather, and compile information and figures for a variety of reports.
Intake and route mail and permit applications, and assist in distribution of notices and correspondence.
Assist in maintaining various databases.
Maintain reference documents for front desk; compile documents for bulk mailings, including notices.
Assist in updating City’s online calendar with meetings and events.
Maintain basic office equipment by communicating with IT.
Assist with cashiering duties including accepting and processing payments through Accela, cash reconciliation, and receipting.
Perform basic administrative and reception desk duties and other tasks of a similar nature or level.
Education and Experience Requirements
Successful candidates will be quick learners that bring a positive energy to the office environment, are able to prioritize and switch quickly between tasks, and are customer service oriented. Preferred candidates will have at least two years related experience or any equivalent combination of education and experience to successfully perform the duties of the position. Priority consideration will be given to candidates with an associate’s or higher-level degree. The person selected must have excellent communication skills and the ability to engage the public and City employees in a clear, tactful and courteous manner. The incumbent must be proficient with Microsoft Word, Excel and Outlook and Adobe, be detail oriented, and able to use general office equipment and accurately type and proof documents in a timely manner.
This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).
For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at www.ci.oswego.or.us/ (Download PDF reader).
Supplemental Information
Application Process: You may visit our web site at www.ci.oswego.or.us/jobs to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted to by: 5:00 P.M., Monday, March 31, 2025
Employer
City of Lake Oswego
Address
PO Box 369
Lake Oswego, Oregon, 97034
Phone
503.534.4244
503.635.0220
Website
http://www.ci.oswego.or.us/hr
The Position
The City of Lake Oswego is seeking a dynamic and skilled administrative support professional to provide reception and administrative support for the main reception desk at City Hall in the afternoons five days per week. This is a unique and exciting “job share” opportunity to provide outstanding customer service at our front desk operations. This part-time position will average approximately 23 hours per week and will cover the afternoon shift, 12:30 to 5:00 p.m. This position requires the employee to work in the office; there is no remote work option.
The position is represented by the Lake Oswego Municipal Employees Association (LOMEA)/ American Federation of State, County and Municipal Employees (AFSCME).
Key Responsibilities
Receive visitors and telephone calls from 6 incoming lines, answer general inquiries, and direct them to appropriate staff.
Perform data entry assignments; proofread, research, scan, gather, and compile information and figures for a variety of reports.
Intake and route mail and permit applications, and assist in distribution of notices and correspondence.
Assist in maintaining various databases.
Maintain reference documents for front desk; compile documents for bulk mailings, including notices.
Assist in updating City’s online calendar with meetings and events.
Maintain basic office equipment by communicating with IT.
Assist with cashiering duties including accepting and processing payments through Accela, cash reconciliation, and receipting.
Perform basic administrative and reception desk duties and other tasks of a similar nature or level.
Education and Experience Requirements
Successful candidates will be quick learners that bring a positive energy to the office environment, are able to prioritize and switch quickly between tasks, and are customer service oriented. Preferred candidates will have at least two years related experience or any equivalent combination of education and experience to successfully perform the duties of the position. Priority consideration will be given to candidates with an associate’s or higher-level degree. The person selected must have excellent communication skills and the ability to engage the public and City employees in a clear, tactful and courteous manner. The incumbent must be proficient with Microsoft Word, Excel and Outlook and Adobe, be detail oriented, and able to use general office equipment and accurately type and proof documents in a timely manner.
This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).
For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at www.ci.oswego.or.us/ (Download PDF reader).
Supplemental Information
Application Process: You may visit our web site at www.ci.oswego.or.us/jobs to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted to by: 5:00 P.M., Monday, March 31, 2025
SUMMARY OF EMPLOYEE BENEFITS
AFSCME / Lake Oswego Municipal Employees’ Association (LOMEA)
The following material is a brief summary of each benefit and does not replace or supersede any provisions of the insurance contracts.
MEDICAL INSURANCE
You may choose between a traditional indemnity plan or a health maintenance organization (HMO) plan. Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.
Under the indemnity plan, Aetna Medical, once the participating provider out-of-pocket limit has been met, this plan will pay 100% of covered charges for participating and network not available providers. If you select Aetna Medical, your vision benefit will be provided by VSP Well Vision.
The HMO plan, Kaiser Permanente, guarantees delivery of necessary health services, which is provided exclusively by their own providers.
DENTAL INSURANCE
The City provides a choice of comprehensive coverage through Moda Health (Delta Dental) and Kaiser Permanente. With your choice, you will have access to a plan that includes preventive, routine and major dental care, as well as orthodontic benefits (for child dependents only).
LIFE INSURANCE
The City pays for your basic life insurance in the amount of $50,000, and accidental death and dismemberment in the amount of $50,000. You can choose to purchase supplemental life insurance for you and/or your spouse in increments of $10,000. You may also purchase life insurance in the amount of $2,000 for each eligible dependent at minimal cost. (Standard Life Insurance Company).
LONG TERM DISABILITY INSURANCE
The City provides you with a long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $4,000, following a 90-day waiting period. (Standard Life Insurance Company).
WORKERS’ COMPENSATION INSURANCE
You are provided workers’ compensation insurance in accordance with Oregon Revised Statutes.
PUBLIC EMPLOYEES RETIREMENT SYSTEMS (PERS)
The City of Lake Oswego is a member of the Oregon Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources:
member contributions* paid on your behalf by the City; and
employer contributions*.
(*Contributions are made six months after employment unless you are currently a member of PERS).
You become vested with PERS when contributions have been made in each of five calendar years.
EMPLOYEE ASSISTANCE PROGRAM
You and your family can receive up to six (6) free confidential counseling sessions per incident per year, as well as other benefits, such as free legal consultation and first time home owner assistance. EAP coverage is provided by uprisehealth.
VOLUNTARY EMPLOYEE BENEFITS ACCOUNT (VEBA)
The City has established a Voluntary Employee Benefits Account (VEBA) to be used for medical expenses pre and post retirement. The City will contribute a dollar amount into your account as specified with the terms of the LOMEA collective bargaining agreement as authorized by IRS Code 501(c)(9). Additional information available in Human Resources.
OPTIONAL BENEFITS
Deferred Compensation – The City offers a deferred compensation plan through MissionSquare Retirement. Your participation in this plan is voluntary, and you will need to make the contributions to the plan(s).
Flexible Spending Account – The City offers a Flexible Spending Account Program after your have been employed with the City for six months. FSA’s allow eligible employees to pay for non-covered health related expenses and child care expenses with tax-free income. In addition, you may use the FSA Premium Only Account to help cover the cost of your portion of the City’s medical and dental insurance premiums. You do not need to wait six months to participate in the premium only portion.
HOLIDAYS
The City of Lake Oswego recognizes the following paid holidays during the calendar year.
1. Four hours New Years Eve*
2 New Year’s Day
3. Martin Luther King’s Birthday
4. President’s Day
5. Independence Day
6. Labor Day
7. Memorial Day
8. Veteran’s Day
9. Thanksgiving Day
10. The Friday Following Thanksgiving Day
11. Four Hours Christmas Eve*
12. Christmas Day
13. Personal Holiday
14. Juneteenth
When Christmas Eve or New Year’s Eve falls on Monday through Friday. Employees who are scheduled to work during the ½ day holiday shall be credited with four (4) hours of Holiday Pay.
VACATION
Paid vacation time accrues on a yearly basis as follows:
0-3 years: 12 days (8 hrs per month)
4-9 years 16.5 days (11 hrs per month)
10-15 years 21.5 days (14.33 hrs per month)
16-19 years 23.5 days (15.66 hrs per month)
20+ 25 days (16.67 hrs per month)
Vacation may be accrued to a maximum of two years with the approval of your supervisor.
SICK LEAVE
Sick leave accrues on a monthly basis at a rate of eight hours per each month worked. Sick leave may be used when you are unable to work due to illness or injury, or to attend a member of the immediate family when they are sick or injured. (Immediate family is defined as spouse, children, mother, father, sister, brother, or other relative residing in your household. Sick leave may be accumulated to 135 days. Anything over 135 days will be transferred to employees VEBA account.
Title: ADMINISTRATIVE PROGRAM DIRECTOR 2
Company: State of Louisiana
Location: Baton Rouge, LA
