Overview
Administrative Program Specialist-A Jobs in Baton Rouge, LA at State of Louisiana
Syracuse
Administrative, Secretarial & Clerical
Full-time
Opening on: Feb 28 2025
Medicine
MedBest
Senior Administrative Specialist, G5
84164
N/A
Job Summary:
Manages a team of administrative professionals (i.e., Patient Service Representatives, Administrative Specialist, Administrative Assistants, & Student Aides)
Interview & hire new staff
Completes new hire orientation
Enters Staff into NEMS
Works alongside of other supervisor and Associate Manager to be sure of efficiency within the team.
Manage workflow
Assign tasks, set priorities, and manage schedules
Evaluate Performance
Review work and provide feedback
Train Employees
Provide training and on-the-job guidance
Motivate employees
Inspire employees to perform at their best
Communicate
Act as a liaison between employees and upper management
Resolve Issues
Help resolve conflicts and disputes between employees
Identify development needs
Help employees identify opportunities for career advancement
Support
Occasionally step in to assist within the divisions in the event of a critical staffing issue.
Assistant to Medicine DEIB Officer
Calendar Management
Scheduling meetings, appointments, and calls, ensuring time management and prioritizing tasks.
Meeting Planning
Preparing agendas, coordinating attendees, taking meeting minutes, and distributing follow-up action items.
Travel arrangements
Researching and booking flights, accommodations, and transportation for business travel.
Communication management
Answering and screening phone calls, managing email correspondence, and routing inquiries to appropriate parties.
Document management
Organizing and maintaining electronic and physical files, preparing reports and creating presentations.
Administrative tasks
Handling office supplies, managing expense reports, and coordinating office services.
Project support
Assisting with project management tasks, including timelines and deadlines
Event planning
Coordinating internal and external events, including symposiums and meetings.
Minimum Qualifications:
Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.
Reliable Transportation
Preferred Qualifications:
Work Days:
Monday through Friday daytime hours
Message to Applicants:
Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.
G5: $19.50 – $30.48
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.
Recruitment Office: MedBest Medical Management
We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
Title: Administrative Program Specialist-A
Company: State of Louisiana
Location: Baton Rouge, LA
