Overview
Administrative Programs Officer I Jobs in Atoka, OK at The State of Oklahoma
The Executive Assistant will provide administrative support to the Director of Facilities and the Community Services Department.
The ideal candidate will work well in a team structure and have a positive, can-do attitude.
Pay rate based on experience.
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Job Description:
Executive Assistant
Reports to: Director of Facilities
Education and/or Experience
High School diploma or GED required.
Experience as an administrative assistant of one year or more.
Two to three years of club or hospitality industry experience preferred.
Job Knowledge, Core Competencies, and Expectations
Anticipate needs and wants of supervisors by being prepared and organized while acting with a sense of urgency.
Must demonstrate appropriate analytical skills, attention to detail, organizational, and project management skills.
Proficient in Excel, Word, and PowerPoint.
Must have superior interpersonal skills and excellent ability to communicate orally and in writing.
Knowledge of and ability to perform required role in emergency situations.
Job Summary (Essential Functions)
Provide administrative support services to the Director of Facilities and Community Services Department.
Job Tasks/Duties
Prepare notices, agendas, and other items for the Director of Facilities.
Collaborate to schedule the Director of Facilities appointments and conferences.
Assists with the development of club newsletters and publications.
Assists in preparing PowerPoint, Word, and Excel reports for the Director of Facilities meetings.
Purchases and inventories office supplies and forms; monitors office equipment-maintenance contracts.
Type Standard Operating Procedures as drafted by the Director of Facilities.
Receive deliveries from Fed Ex, UPS, and other delivery services.
Perform general office tasks not limited to word processing and Excel spreadsheets to assist the Director of Facilities, including logging employee’s daily tasks, entering work orders.
Reading and entering monthly water meter numbers, well meter numbers, and lift station inspection reports into spread sheets.
Record and schedule work orders at members’ homes overseen by the Director of Facilities
Maintain records for the water and sewer department.
Coding of invoices to proper general ledger and department codes for the approval of the Director of Facilities.
Maintains general correspondence with members and vendors in accordance with the Standard Operating Procedures.
Receives and screens visitors.
Maintains a clean work environment as per club standards.
Physical Requirement and Work Environment
Able to meet and perform the physical requirements and to work effectively in an environment which is typical of this position.
Competitive pay based on experience.
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Additional Benefits:
Seasonal Employee Lunch Daily
Uniform Allowance
Golf Privileges
Access to the Highlands Recreation Center Facilities
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Description of Wildcat Cliffs Country Club:
The majestic North Carolina Whiteside Mountain, rising to an elevation of 4,951 feet, serves as the backdrop for Wildcat Cliffs. The natural beauty is breathtaking, and the cool mountain air refreshing. It is the perfect setting for our members to enjoy their passion, whether golf, tennis, hiking, pickleball, bridge, croquet, fishing, a full calendar of social activities, or a combination of all the above. The location and our friendly, dedicated team make Wildcat Cliffs the incredible destination that our members look forward to coming back to every year.
Wildcat’s company culture produces an environment of continuous growth and teamwork that ensures all team members can perform at their very best. Providing exceptional service and memorable experiences for all of our members are the goals while maintaining positive attitudes in a family-oriented atmosphere.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
License/Certification:
Driver’s License (Required)
Work Location: In person
Title: Administrative Programs Officer I
Company: The State of Oklahoma
Location: Atoka, OK
