Overview
Administrative Project Associate Jobs in Naples, FL at Island Piling Inc.
Now Hiring: General Admin
Location: Remote (Southern New Hampshire – must be local for occasional in-person tasks) Schedule: Monday–Friday, 9:00 AM to 2:00 PM (25 hours/week)
Compensation: $25/hour Company: Commonwealth Collective LLC (Real Estate Investment)
Commonwealth Collective LLC is seeking a highly organized and detail-oriented General Admin to support the daily operations of our growing real estate investment company. This is a remote-first role based in Southern New Hampshire, with occasional local responsibilities, such as checking the company’s P.O. box and dropping off paperwork.
This position is ideal for someone who enjoys variety, takes initiative, and wants to contribute to a mission-driven real estate company during consistent, part-time hours.
Key Responsibilities
Invoice & Financial Processing
Monitor the invoice inbox and process check-payable invoices via Bill.com
Pay online invoices under an approved threshold
Create and send monthly property management invoices
Collect and organize receipts for credit card and auto-pay expenses
Coordinate invoice data with bookkeepers
Deposit checks weekly and maintain scanned records
Property & Entity Management
File annual LLC reports and maintain accurate records
Support entity creation with legal counsel
Apply for business licenses, property registrations, permits, and appeals as needed
Maintain compliance documentation (e.g., Certificates of Compliance)
Legal & Court Administration
Scan and archive legal paperwork
Deliver rent demands and eviction documents to sheriff’s offices and courts when needed
Drop off documents at the Secretary of State when needed
Reporting & Analytics
Convert monthly P&L statements to T-12 format
Break down financial and Buildium data for monthly meetings
Run reports on property performance, staff performance, and budgets
Monitor utility usage and provide monthly updates
Track SEO marketing data for internal review
Administrative Support & Operations
Maintain team calendars and set appointments
Check and manage the company’s P.O. box
Complete internal forms and handle company paperwork
Assemble and send welcome baskets (gift cards, handwritten notes)
Qualifications
Located in Southern New Hampshire with access to reliable transportation for occasional errands
1+ years of administrative or operational experience (real estate experience a plus)
Highly organized with excellent attention to detail
Comfortable using systems like Buildium, Bill.com, and Google Workspace
Discreet, dependable, and capable of managing sensitive information
Self-motivated and able to manage time and tasks independently
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 5 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Work Location: Remote
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Title: Administrative Project Associate
Company: Island Piling Inc.
Location: Naples, FL
