Overview
Administrative Resident Jobs in San Antonio, TX at University Health
Covenant Case Management Services is seeking a proactive and detail-oriented Executive Assistant to support our business owner. The ideal candidate will possess exceptional administrative skills, advanced proficiency in MS Office, an aptitude for AI tools, and the ability to manage multiple tasks in a fast-paced environment. This is a hybrid/remote role.
Key Responsibilities:
Expense Management: Track monthly expenses using Expensify, collaborate with the CPA for compliance, and prepare detailed reports to identify cost-saving opportunities.
Scheduling: Manage a complex calendar, including seminar and speaking engagement scheduling, resolve conflicts, and accommodate personal and family travel arrangements. Assist with correspondence and appointment management.
Travel Coordination: Organize domestic and international travel itineraries, maximizing cost efficiency and convenience.
Meeting Support: Attend meetings, take comprehensive notes, and distribute minutes.
Digital Cataloguing and Filing: Maintain organized filing systems for easy access to important documents, both digitally and physically.
Basic Bookkeeping: Maintain financial records and assist with project budgets.
Administrative Support: Act as office manager, handling email, event planning, and PR communications. Ensure all communications are processed, responded to, and properly categorized.
Communication Liaison: Support the CEO with verbal and written responses, fostering clear communication with stakeholders.
Social Media Support: Assist with social media updates and manage media and production requests.
Organizational Management: Maintain organizational charts and support business partnerships.
Time Management: Ensure effective use of the owner’s calendar and facilitate communication across stakeholders.
Project Coordination: Oversee special projects, prepare reports, and assist in strategic planning. Work to ensure personal self-determination goals are being actualized.
Support with Urgent Matters: Assist with urgent business matters as they arise, ensuring timely responses and resolutions.
Confidentiality: Maintain confidentiality regarding sensitive information and assist with personal tasks as needed.
Event Support: Assist with pitch decks, presentations, and serve as a contact for local speaking events. Help set up equipment for events and accompany the owner to volunteer opportunities and educational events as needed.
Tech Support: Provide occasional tech support and interpretation services as required.
Other Duties as Assigned
Qualifications:
Proven experience as an executive assistant or in a similar role.
Proficient in MS Office, Canva, and Adobe; experience with Expensify is a plus.
Bilingual in Spanish preferred.
Strong organizational and communication skills with attention to detail.
Basic bookkeeping experience preferred.
AI-savvy with the ability to leverage AI tools for efficiency.
Education:
Bachelor’s degree or equivalent experience required; relevant certifications are a plus.
Paralegal or notary experience is a plus.
Benefits:
Competitive salary and additional benefits (health insurance, retirement plans, etc.).
Supportive work environment with growth opportunities.
Covenant Case Management Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Title: Administrative Resident
Company: University Health
Location: San Antonio, TX
