Overview
ADMINISTRATIVE SECRETARY – 04182025-67334 Jobs in Memphis, TN at Dept of Disability and Aging
Multnomah Athletic Club is more than Portland’s most legendary hub of sports and socializing. It’s like a small city unto itself. Where else can you find four restaurants, three pools, a climbing gym, state-of-the-art studios and fitness suite, a complex of racquet sport courts, massage offerings, a boutique, plus a grand ballroom and variety of events spaces all in one place? To say that every employee of MAC has room to move is an understatement almost as big as MAC’s 600,000 square feet of recreational possibilities.
Want a career with a future? A campus worth exploring? A one-of-a-kind community on which you can have a direct impact? MAC is all of those things and more.
The Role
Are you passionate about event planning and thrive in fast-paced environments? We’re looking for an energetic and organized Events Administrative Assistant to join our team and help us create unforgettable experiences for our members and employees. This role involves administrative tasks, marketing support, and on-site event assistance, requiring excellent organizational and communication skills. Ideal candidates will have a background in event planning or hospitality and be willing to work flexible hours, including evenings and weekends.
This is a full-time, fully on-site role at our club in Portland OR.
What You’ll Do
Event Coordination & Execution: Prepare agendas, Banquet Event Orders (BEOs), and essential event documents, manage reservations, confirmations, and event inquiries, support event setup, day-of logistics, guest check-in, and post-event teardown, and ensure smooth execution by collaborating with team members and external vendors.
Administrative & Office Support: Handle incoming calls and direct inquiries to the appropriate team members, maintain organized office and event supplies, and assist with special projects and provide event sales support as needed
Financial & Marketing Assistance: Monitor event budgets, tracking expenses and revenues, and contribute to pre-event marketing: write content for websites, flyers, mailings, and promotional materials.
Communication & Team Collaboration: Uphold brand and communication standards across all platforms, participate in staff training and contribute to a positive, customer-focused environment, and adhere to safety protocols and report any unsafe conditions.
Other duties as assigned.
What You’ll Bring
Customer Service & Communication Skills: Strong customer service mindset with experience working with diverse groups, and excellent written and verbal communication, with great attention to grammar and detail.
Technical & Organizational Proficiency: Proficiency in Microsoft Office and standard office tech, and strong multitasking, organization, and time management skills.
Education & Experience: Previous customer service experience required, and Bachelor’s degree in event planning, hospitality, marketing, or equivalent experience preferred.
Flexibility & Physical Readiness: Willingness to work evenings, weekends, and holidays, and comfortable with light physical tasks (lifting up to 5 lbs., navigating stairs).
What You’ll Gain
At Multnomah Athletic Club, we believe in taking care of our team members. We offer a wide range of benefits to ensure your well-being, both inside and outside the club. Here’s what’s in it for you:
Full-time employees: Enjoy medical, dental, and vision insurance.
Facility access: Free access to our exercise room and classes, climbing gym, and pools.
Convenience: Free parking and discounted public transportation passes.
Retirement: Participate in our 401(k) program with an employer match.
Well-being: Access our Employee Assistance Program (EAP) and the Headspace wellness app for free.
Perks: Enjoy discounts on club services and meals.
If you’re ready to bring your talents to a vibrant organization and enjoy a dynamic work environment, we’d love for you to be a part of the Multnomah Athletic Club! #LI-Onsite
The Multnomah Athletic Club is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.Show more
Title: ADMINISTRATIVE SECRETARY – 04182025-67334
Company: Dept of Disability and Aging
Location: Memphis, TN
