Overview
Administrative Secretary 1 Jobs in Renton, WA at City of Renton
Job Description
Req Id: 35906
Job Title: Administrative Assistant
City: Hammond
Job Description:
Overview of Administrative Assistant
The Office of Commercialization and Research is seeking a full-time Administrative Assistant. This pivotal role is integral to our department’s operations and provides essential office support to staff while assisting with daily operations. As the front office contact, you will serve as the first point of interaction for visitors, colleagues, and students, playing a key role in ensuring the department runs smoothly. This role reports to the Director of Research and Sponsored Programs.
Pay:
$20.00/hour
Schedule:
Monday – Friday, 8:30 am – 5:00 pm
This position is based on-site
Duties and Responsibilities of Administrative Assistant
Coordinate meetings and event scheduling
Maintain organized files and records
Assist in drafting correspondence, memos, and other documents as needed
Order and manage office supplies
Manage office mail and deliveries
Organize office spaces
Maintain office equipment functionality and arrange for repairs as necessary
Take meeting minutes during monthly Research Board meetings
Serve as a resource for faculty, staff, and student questions
Ensure the office environment is welcoming and professional
Prepare and distribute email announcements and newsletters
Screen and direct phone calls appropriately
Update the department website and ensure information is accurate and up to date
Assist with the planning and coordination of the annual Research Symposium/Days of Discovery and other departmental events
Coordinate training sessions
Serve as a resource to administrative assistants on processes unique to grant-related transactions such as stipends and participant support payments
Manage and coordinate travel arrangements for staff members
Research and compile data and information as needed
Generate reports and obtain supporting documents for correcting submissions
Process departmental expense reconciliations
Facilitate Office of Research departmental DIVs and P-Card reconciliations
Manage transfers for internal grants, including student research grants
Provide support for undergraduate research programs, including assisting students with inquiries and facilitating related processes
Benefits of Administrative Assistant
Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
Education
High School diploma or equivalent, required
Experience
Two years of experience providing administrative support
PNW experience is preferred
Experience with event planning and coordination also preferred
Core Competencies
Exceptional written and verbal communication skills
Strong organizational skills with attention to detail
Ability to use a wide variety of electronic devices, including computers, phones, printers, and scanners
Highly motivated, proactive, and able to work independently
Dependable and professional demeanor with a strong sense of responsibility
FLSA Status
Non-Exempt
Posting Start Date: 2/5/25
Title: Administrative Secretary 1
Company: City of Renton
Location: Renton, WA
