Overview
Administrative Secretary Jobs in Rancho Mirage, CA at Eisenhower Health
Full Job Description
Job Objective:A brief overview of the position.
Responsible for assisting in administrative operations as directed by the Director/Leader; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception
Reports to
Director-Health Information Management
Supervises
N/A
Ages of Patients
N/A
Blood Borne Pathogens
Minimal/ No Potential
Qualifications
Education
Required: HS Diploma, GED or higher level degree
Preferred: AA degree in business or related field
Licensure/Certification
Required: N/A
Preferred: N/A
Experience
Required: Two (2) years of administrative support experience
Preferred: Administrative support experience in healthcare setting
Essential Responsibilities
1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Answers phones and facilitates prompt messages to appropriate staff.
3. Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
4. Maintains calendars for Director; changes in schedule are relayed to all concerned in a timely manner.
5. Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.
6. Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
7. Assists in creation of forms and flyers.
8. Prepares staff annual and probationary evaluation packets for all reporting areas.
9. Maintains employee files for department(s) (PAF changes, terminations, counseling’s, education, etc.).
10. Maintains confidentiality of information handled and forwards originals to Human Resources Department.
11. Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
12. Assures all assignments/projects are completed within required timeframes.
13. Schedules and coordinates interviews; prepares interview packets and arranges meeting space.
14. Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).
15. Complies with departmental plan to meet budget goals.
16. Orders supplies as necessary for the administrative offices.
17. Picks up, sorts and distributes mail for department(s).
18. Performs other duties as assigned.
Location: Eisenhower Health · Medical Records
Schedule: Full Time, Day, 8 Hour Shift
Title: Administrative Secretary
Company: Eisenhower Health
Location: Rancho Mirage, CA
Category:
