Overview
Administrative Secretary Jobs in Salt Lake City, UT at State of Utah
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3/10/2025 (8:00 PM EDT)
25-01231
Administrative Specialist
Pay Grade
12
Salary
$34,673.04 – $52,010.40 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
601 Washington Ave
Newport, KY 41071 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
DCBS offers an opportunity to assist individuals and families applying for public benefits in the commonwealth. We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
For more information on the Department for Community Based Services, please visit our website at https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx
Responsibilities include but are not limited to:
Receives, organizes, edits, corrects, or enters various data via keyboarding.
Maintains files, logs, manuals, or other documents.
Prepares documents for filing, storage, data entry, or other processing.
Drafts or prepares correspondence, detail forms, reports, or other materials.
Answers inquiries and provide detailed information on office inquiries in person, by telephone, or by electronic mail.
Checks, maintains, or prepares records such as financial documents, office payroll, time and attendance, travel vouchers, or related documents.
Prepares daily, monthly, or annual records or reports.
Operates personal computers, office machines, or other office equipment.
Orders office supplies and/or maintains inventory of equipment, furniture, or other items.
Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels.
Schedules appointments or meetings for managers or supervisors.
Applies an agency’s methods, procedures, rules, or regulations to accomplish agency goals or objectives.
The ideal candidate will possess:
Integrity and professionalism.
Familiarity with office organization and optimization techniques.
High degree of multi-tasking and time management capability.
Excellent written and verbal communication skills.
Exceptional customer service skills.
Detail oriented.
Quick learner.
A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Beth Owens at [email protected] or 859-360-9568.
An Equal Opportunity Employer M/F/D
Title: Administrative Secretary
Company: State of Utah
Location: Salt Lake City, UT
