Overview
ADMINISTRATIVE SECRETARY Jobs in Flint, MI at Genesee County
Requisition ID 2025-394174
Employment Type Full Time
Department Administration
Hours/Pay Period 80
Shift Day
Weekly Schedule Monday – Friday (8:00 AM – 5:00 PM)
Remote No
Category Administrative and Clerical
Overview
St. Joseph Health – Bryan/College Station Navasota Caldwell Madisonville TX. Since 1936 St. Joseph Health has been caring for the communities in and surrounding the Brazos Valley. We have a Level III Trauma Center the first Joint Commission certified Primary Stroke Center and the first accredited Chest Pain Center in the Brazos Valley. St. Joseph Health is a leader in critical care and the largest provider of cardiovascular care in the region. As an integrated healthcare system St. Joseph Health includes a comprehensive network of over 100 employed providers including primary care physicians specialists and advanced practice clinicians. The network includes more than 30 ambulatory clinics featuring primary care Express Clinics and imaging and diagnostic services.
Responsibilities
Performs comprehensive and specialized administrative functions of a highly responsible and confidential nature for the President/CEO of St. Joseph Health System (SJHS). Maintain the corporate office using considerable discretion and independent latitude. Work is to support the administrative offices by coordinating activities, both operational and planning and ensuring timely flow of information to and from the office of the President/CEO.
Performs administrative support functions in a manner that maintains a high degree of accuracy and represents the organization’s values.
Communicates & responds to needs of President/CEO in a timely and proactive manner, utilizing problem solving skills.
Ensures information flows to and from the executive office via all types and methods of communication (correspondence, meetings, speeches, etc.)
Conducts research, prepares speeches, presentation and talking points for the President/CEO on an array of topics and various constituents.
Ensures appropriate decision-making protocols are followed based on organizational policies and procedures.
Serves as representative and ambassador for the President/CEO as directed.
Oversees the daily activities of the administrative assistants as it applies to standard work for the executive office. Works with administrative staff to ensure accuracy, coordination, and prioritization of the system-wide calendar.
Reviews correspondence and drafts responses for the executive as appropriate and/or forwards to the appropriate person for response and/or reply.
Interfaces with CommonSpirit Health leaders in order to coordinate communication, meetings and interactions for the President/CEO.
Serves as a resource within the executive office to support complex projects. Provides project management within the executive office as needed.
Facilitates prompt action on new and renewal contracting
Ensures the President/CEO’s calendar includes appropriate time for rounding and forum activities.
Qualifications
Required Education and Experience
Experienced: High School Diploma or equivalent (GED); Five years of executive assistant experience in a large organization, preferably in a highly complex organization.
Required Minimum Knowledge, Skills, Abilities and Training
Exceptional interpersonal skills and strong managerial ability. Ability to interact and influence at the most senior levels of an organization and to work collaboratively across function, level, and departments toward shared objectives.
* Excellent writing and communication skills * Ability to research a wide array of health related topics and distill key messages in preparation for presentations.
Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis.
* Established skills in planning and managing multiple projects/agendas. * Well organized and able to prioritize and manage competing priorities.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
Title: ADMINISTRATIVE SECRETARY
Company: Genesee County
Location: Flint, MI
