Overview
Administrative Secretary Jobs in United States at City of Boston
Join Our Finance Team as an Office Administrator!
Location: Commerce, CA
Department: Finance/Accounting |Schedule: 8am-12pm
Are you a detail-oriented and enthusiastic individual who thrives in a fast-paced environment? We are looking for an Office Administrator to support our accounting department and ensure smooth administrative operations at our Commerce location.
What You’ll Do:
As an integral part of our Finance/Accounting team, you will:
Sort, organize, and distribute daily incoming mail from all sites to the right departments.
Contact partner companies to resolve mail-related discrepancies and request corrections.
Scan invoices and statements, supporting our Accounts Payable process.
Schedule pickups for outgoing mail and arrange deliveries to keep operations flowing.
Maintain and update detailed logs of received mail and records.
Greet visitors, answer the door, and provide top-notch assistance when needed.
Identify and suggest ways to improve mail workflows and reduce volume over time.
Offer flexible support on additional projects as needed — no two days are the same!
What You Bring:
Strong customer service skills paired with a professional and positive attitude.
The ability to work independently, manage multiple tasks, and meet deadlines efficiently.
Proficient typing skills and exceptional attention to detail.
Excellent command of the English language — reading, writing, speaking, and comprehension.
Bilingual in Spanish? That’s a big plus!
Why Join Us?
We offer a dynamic work environment where your contributions matter. You’ll be part of a collaborative finance team with opportunities to develop new skills, contribute to process improvements, and play a vital role in keeping our accounting operations running smoothly.
This role offers flexibility, the chance to take on diverse projects, and a supportive team that values innovation and efficiency.
Ready to Apply?
If you’re passionate about organization, love finding better ways to get things done, and want to be part of a dedicated team — we want to meet you!
Apply today and bring your talent to our Finance/Accounting team!
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Title: Administrative Secretary
Company: City of Boston
Location: United States
