Overview
Administrative Secretary – Care Coordination – Full Time – Days – 8hr QVH Jobs in West Covina, CA at Emanate Health
An opportunity has arisen for an outstanding Administrative Coordinator to provide complete administrative support to a few teams and leaders in our hybrid work environment.
Though you’ll have a defined group of employees you’re supporting, the strength of our team is that we are well-connected to share our workloads, cover each other’s vacations, and work together to adapt to new workflows as the US region grows. (Emphasis on covering each other’s vacations – that includes you unplugging and forgetting us when you’re off the clock!)
Working amongst a team of dedicated, enthusiastic, and creative administrative professionals, this role will see you work as a team to keep loose ends tied up, which allows our technical teams to focus on their specialties. When our newest museum or net zero energy building opens up, you’ll know that you had a role in bringing that project to life.
What will I be doing?
Providing all-around administrative support to 1-2 defined employee teams and/or 1-3 key employees. Tasks vary, including preparing reports, logging and responding to project-related inquiries, and formatting large batches of documents as well as renewing memberships and meeting coordination as needed
Providing back-up support to other admins and their teams while they are out (they will do the same for you when you are out!)
Managing and coordinating business travel arrangements
Providing light facilities back-up when needed
Other administrative duties as assigned
What will I bring to the role?
Experience working in a highly detailed field or industry, with 1-2 years in a support role.
Positive attitude with an enthusiasm to connect with the team and their work. Eagerness to get to know employees in other disciplines and work collaboratively.
Great communication skills across email, instant message, in person, and on video and phone calls. (During business hours – we don’t want to hear from you on your vacation.)
Strong computer skills and experience of using spreadsheets and databases in the Microsoft suite. If you aren’t well-skilled in Microsoft products, we can also accept experience learning many new softwares and programs.
Experience in one or more of the following areas: administrative/office work, travel arrangements, personal assistance, event planning, or other detail-oriented people-facing positions
What we offer
Salary range of $60,000 to $70,000. This will be determined based on factors such as geographic location, skills, education, and/or experience
Generous benefits package
Annual discretionary bonus
Generous PTO 4 weeks in addition to 10 paid holidays
401k with company match
Student Loan Repayment Assistance
Hybrid working & summer hours
Reimbursement for certain professional licenses and associated renewals and exam fees
Global network of experts
Learning and development opportunities
Be a part of our Young Employees Forum and our Diversity and Inclusion Forum
Type of contract
Permanent
Grade
Administration
Area of Expertise
Business Services
Region
US
Office / Project Location
Chicago
Ref No
8168
A place for everyone
Buro Happold values individual’s flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact [email protected] so we can work with you to support you throughout your application.
Title: Administrative Secretary – Care Coordination – Full Time – Days – 8hr QVH
Company: Emanate Health
Location: West Covina, CA
