ADMINISTRATIVE SECRETARY – FIRE DEPARTMENT

Overview

ADMINISTRATIVE SECRETARY – FIRE DEPARTMENT Jobs in Jonesboro, GA at Clayton County Government

Administrative Assistant (Part-Time, Remote – U.S. Based Only)

Type: Part-Time (Long-Term) – Structured as either a 1099 Contractor or W-2 Employee, depending on fit. This is a long-term role with consistent part-time hours. There is an opportunity to take on additional hours and special projects. Potential to grow into a full-time position over time.

Hours: Part-Time, Flexible

Pay: $18–$21.50/hour, depending on experience

About Cornerstone Accounting Solutions

Cornerstone Accounting Solutions is a boutique bookkeeping firm that provides expert financial support to small businesses, primarily in Colorado. We are a small team that serves a diverse range of industries, including real estate investors, rental property owners, construction companies, and professional services.

Our firm values Honesty, Expertise, Commitment, and Value, and we strive to offer our clients more than just bookkeeping—we provide tailored services and strategic insights that help them grow.

Position Summary

The Administrative Assistant will play a key role in supporting both internal operations and the firm owner directly. This role requires someone who can confidently manage communications, organize digital systems, and juggle a wide range of administrative tasks—while maintaining a high level of professionalism, discretion, and initiative.

This is a great opportunity for someone with general admin experience who is eager to learn and grow in the accounting and small business space. Training will be provided for the tools and systems we use.

Key Responsibilities

Executive & Internal Support

· Manage the owner’s email inbox: flag priorities, categorize/file emails, and eventually respond or delegate as appropriate

· Maintain and coordinate the owner’s calendar, appointments, and scheduling

· Track and organize receipts, mileage (via MileIQ), and tax-support documentation

· Archive documents in Egnyte (cloud-based server) and attach receipts in QuickBooks Online (QBO)

· Track Continuing Professional Education (CPE) hours for the owner

· Provide light HR support, including onboarding and offboarding of contractors and employees

· Manage the firm owner’s Outlook contacts and mailing lists

· Basic data entry into QBO and other software programs to assist team-members

Administrative Operations

· Maintain digital filing systems and internal checklists

· Prepare, format, and proofread internal and client-facing documents

· Support client invoicing, engagement renewals, and general billing tasks

· Monitor and triage communication via Slack, email, and Keeper (Client Portal)

· Serve as administrator for firm platforms: LastPass, Keeper, Egnyte, Gusto, and others

· Provide back-up support for payroll processing in Gusto (training provided)

· Onboard new clients in Keeper using a detailed internal checklist

Qualifications

· 1–3 years of administrative or virtual assistant experience

· Strong proficiency with Microsoft Excel and Microsoft Office Suite required

· Experience with QuickBooks Online (QBO) is a plus, but not required

· Comfortable using cloud-based platforms (e.g., Slack, Gusto, Keeper)

· Excellent written and verbal communication skills

· Organized, detail-oriented, and able to manage time independently

· Reliable and professional

· Able to juggle multiple communication channels and prioritize competing deadlines

· Must be U.S.-based

Why Join Us

· Work-Life Balance & Flexibility

· Remote, part-time schedule that fits your life – Some flexibility, with a consistent weekly routine and availability during a few core morning business hours (MT or CT preferred)

· Autonomy to manage your time while meeting deadlines

· No micromanagement—just clear expectations and open communication

· Career Growth & Professional Development

· Learn the ins and outs of a growing accounting firm

· Gain experience with modern bookkeeping systems and cloud tools

· Training provided for tools like QBO, Keeper, Egnyte, Gusto, and more

· Challenging & Rewarding Work

· Be a key part of a small, efficient, and growing firm

· Support small businesses across a variety of industries

· Tackle varied tasks that keep things interesting and impactful

· Company Culture & Values

· Collaborative and supportive team – Your contributions are valued, and your hard work won’t go unnoticed or unappreciated

· No office politics – Just a team focused on delivering great work and supporting each other

· A voice in the company’s direction – Your ideas help shape how we grow and improve

· Growth without corporate red tape – Be part of a nimble, expanding firm where your input truly matters

· Ethical and client-focused work – We prioritize Honesty, Expertise, Commitment, and Value in everything we do

Job Types: Part-time, Contract, Temp-to-hire

Pay: $18.00 – $21.50 per hour

Expected hours: 8 – 15 per week

Application Question(s):

Do you have experience working remotely in a part-time, contract-based role?
Are you available to work at least a few hours each weekday during U.S. morning business hours (Mountain or Central Time preferred)?
How many years of experience do you have using Microsoft Excel and other Microsoft Office programs?
Do you have experience with QuickBooks Online (QBO), Keeper, Gusto, or other cloud-based platforms? If yes, please list.
Please describe your experience (if any) supporting executive-level calendar and inbox management.

Experience:

administrative or virtual assistant: 1 year (Required)

Location:

United States (Required)

Work Location: Remote

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Title: ADMINISTRATIVE SECRETARY – FIRE DEPARTMENT

Company: Clayton County Government

Location: Jonesboro, GA