Overview
Administrative Secretary I Jobs in Newport News, VA at Iowa City Community School District
Join Our Team as a Executive Assistant at HomePro
Company Overview:
Join HomePro as an Executive Assistant, and become an essential part of our dedicated team, supporting leadership and driving operational efficiency. If you’re highly organized, thrive in a fast-paced environment, and are passionate about helping others succeed, this role is perfect for you.
Benefits Include:
Competitive salary with growth opportunities
Comprehensive health coverage, including medical, dental, and vision insurance
401(k) plan with company matching contributions
Generous paid time off and company-recognized holidays
A welcoming and diverse workplace culture that promotes innovation
Employee discounts on the latest home technology products and services
Role Overview:
The Executive Assistant will provide high-level, confidential administrative support to the Executive Team at HomePro. This role requires a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment. The ideal candidate will have excellent communication skills, strong organizational abilities, and a service-driven mindset. This individual must be comfortable interacting with people at all levels, managing competing priorities with discretion, and staying two steps ahead of the executive team’s needs.
This position involves managing calendars, travel, events, meetings, expense reporting, and special projects, while maintaining strict confidentiality and a positive, professional demeanor.
Essential Functions:
Provide comprehensive administrative support to the Executive Team, anticipating needs and prioritizing tasks proactively.
Manage executive calendars, appointments, meetings, travel, and event schedules with precision and discretion.
Plan and execute internal and external events, including employee functions, leadership retreats, town halls, and client events—overseeing logistics, vendors, budgets, and feedback.
Prepare and distribute meeting materials, presentations, and agendas; coordinate follow-ups and document action items.
Greet and assist visitors and clients, answering calls and handling inquiries with professionalism and warmth.
Coordinate executive travel arrangements and submit accurate, timely expense reports.
Support conference and industry event preparation for the Executive Team.
Draft professional correspondence, emails, reports, and documentation with high attention to grammar and tone.
Maintain well-organized digital and physical filing systems for efficient access to records and reports.
Represent the Executive Team with tact and professionalism in all internal and external interactions.
Ensure meeting spaces are well-prepared, including catering, materials, and tech setup.
Act as a gatekeeper and facilitator, managing incoming requests with urgency and diplomacy.
Perform additional administrative duties as needed or assigned.
Required Skills & Abilities:
3–5 years of Executive Assistant experience preferred.
High school diploma required; bachelor’s degree a plus.
Highly organized with exceptional time management and multitasking abilities.
Advanced proficiency in Microsoft Word and PowerPoint; working knowledge of Excel.
Strong written and verbal communication skills with attention to tone and professionalism.
Self-starter with the ability to problem-solve and make sound decisions independently.
Personable, approachable, and able to maintain composure under pressure.
Demonstrates the highest level of integrity, discretion, and confidentiality.
Proactive, resourceful, and solutions-oriented.
Comfortable working across departments and levels of the organization.
Additional Information:
Job Type: Full-time
Location: Carrollton Tx
Benefits: Competitive salary, health coverage, 401(k), PTO
If you are driven by customer satisfaction and eager to join a company that values excellence, apply today to be a part of our passionate team at HomePro.
Company Website: www.HomeProTech.com
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
TX DPS: B09309 – Fire License: ACR-1757869 M#228511 – Electrical: TECL#32568
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Title: Administrative Secretary I
Company: Iowa City Community School District
Location: Newport News, VA
