Overview
Administrative Secretary I – Union Jobs in Salt Lake City, UT at SALT LAKE CITY CORP
At Pattern Bioscience, we’re tackling antibiotic resistance, one of the biggest public health challenges of our time. We use machine learning and microfluidics to quickly recognize the bacteria causing an infection and to predict which drugs will cure the infection.
We are looking for a friendly, detail-oriented, and proactive and highly dependable Executive Assistant & Office Manager to join our team. In this dual role, you will provide high-level administrative support to our executive team while ensuring the smooth operation of our office. If you thrive in a fast-paced environment, problem-solve with creativity, love supporting, others and wearing multiple hats, this role is for you.
Goals
90 Days
Handle A/V setup for all-hands meetings without guidance
Snacks, beverage (including coffee), and office supplies stay above 25% of fully stocked throughout the week
How You Will Contribute
Executive Assistant
Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visitors traveling from outside Austin
Prepare and edit correspondence, presentations, and reports
Coordinate and facilitate communication between the CEO and internal/external stakeholders.
Handle confidential information with discretion and professionalism
Office Management
Receive visitors and ensure needed supplies and meeting rooms are ready for them
Maintain a clean, organized, and productive environment (including regular tidying) and stocked snack and beverage area
Work with building and IT vendor staff to address facilities concerns (repairs, HVAC, internet availability, etc.)
Coordinate catering for team gatherings
Ensure A/V setup in conference rooms and main office area for townhalls aligns with meeting needs
Partner with People Operations in coordinating social events
Support Finance with time tracking support
Provide additional operational and project support as needed
We’d Love to Hear from You If You
Embrace the details and believe the small things make a difference, nothing slips through the cracks for you
Proactively look for ways to make things better
Practice good judgement and discretion about urgency, prioritization, and addressing problems
Communicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation
Have a positive, enthusiastic, and “can-do” attitude
Build strong, collaborative relationships across all levels
Manage your time well to meet varied deadlines
Invest in your own development and learning
Desired Education and Experience
3+ years of office management and executive assistant experience
Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other software tools for scheduling
Details
Type of Position: Salaried, Full-time, 5 Days Onsite
Join us! We’re excited for what you can bring to our team. Here are a few things we provide to make sure you have a great experience. Learn more about our team by visiting our website.
Benefits
Health insurance
401k Matching
Paid Time Off
The opportunity to make a global impact
To fulfill our mission and build world-changing technology, we’ve put together a diverse, multi-disciplinary top-notch team, a culture of innovation, learning, adaptability, and excellence and environment where people love coming to work.
We value diversity on our teams. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.
Title: Administrative Secretary I – Union
Company: SALT LAKE CITY CORP
Location: Salt Lake City, UT
