Overview
Administrative (Sector Coordinator) Jobs in Chicago, IL at exp
About Us:
The Urban League of Union County is dedicated to empowering communities and changing lives by promoting economic self-sufficiency, educational advancement, and social justice. We provide vital programs and services that uplift individuals and families, fostering equitable opportunities for all.
Position Overview:
The Executive Assistant to the CEO is a highly skilled and organized professional responsible for providing comprehensive administrative support to the Chief Executive Officer. This role requires exceptional communication, time management, and discretion, ensuring the smooth operation of executive functions and organizational initiatives.
Key Responsibilities:
Administrative Support:
Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
Prepare reports, presentations, correspondence, and other documents for executive meetings.
Screen and prioritize emails, calls, and requests, ensuring timely responses.
Maintain and organize confidential files, records, and board materials.
Assist in coordinating special projects and strategic initiatives.
Board & Leadership Coordination:
Serve as the liaison between the CEO and the Board of Directors, coordinating meetings, preparing agendas, and recording minutes.
Ensure timely distribution of board materials and follow-up on action items.
Assist in the planning and execution of executive meetings and retreats.
Project Management & Organizational Support:
Track key organizational initiatives and ensure deadlines are met.
Support fundraising, advocacy, and public relations efforts by preparing materials and coordinating logistics.
Manage external relationships with stakeholders, community partners, and funders.
Assist in event planning and execution, including leadership summits and donor meetings.
Office & Team Coordination:
Oversee administrative functions of the executive office to ensure efficiency.
Support HR and finance functions, including timesheet tracking and expense reporting.
Maintain a high level of confidentiality and professionalism in all interactions.
Qualifications & Skills:
Education: Bachelor’s degree in Business Administration, Public Administration, or a related field preferred.
Experience: Minimum 1-2 years of experiencein executive support, administrative management, or nonprofit leadership support.
Strong organizational and project management skills, with the ability to multitask.
Excellent verbal and written communication skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, exercise discretion, and maintain confidentiality.
Passion for community engagement and alignment with the Urban League’s mission.
Must have their own transportation.
Preferred Qualifications:
Experience managing board relations and executive-level communications.
Experience in nonprofit administration or working with mission-driven organizations.
Knowledge of fundraising, grant reporting, and donor relations.
Proficiency in CRM or project management software.
Compensation & Benefits:
Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holidays.
Professional development opportunities.
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative (Sector Coordinator)
Company: exp
Location: Chicago, IL
