Overview
Administrative Services Analyst Jobs in Frederick, MD at Legal & General America
Introduction
The Maryland Department of Labor, (Labor), Division of Labor and Industry is accepting applications from qualified candidates for the contractual position of Adminstrative Specialist III (Investigator Interviewer/Translator Spanish). This recruitment will be used to fill current and future vacancies. The resulting eligible list will be maintained for one year after the closing date of the announcement.
Spanish speaking candidates are strongly encourage to apply.
GRADE
12
LOCATION OF POSITION
This position will be located in the following demographic areas only:
Washington County- Hagerstown, Maryland
1710 Underpass Way Ste 200 Hagerstown, MD 21740
Main Purpose of Job
Interview/translate verbal and written communications from one language to another (English to Spanish) for regulatory enforcement agencies within the regional Mosh Office by accurately conveying the meaning of the source language to the target language and vice versa; and provide full performance level of work using independent judgment and analysis by applying and interpreting rules and regulations in accordance with the units’ laws, regulations, and policies.
Spanish-speaking candidates are encouraged to apply.
POSITION DUTIES
This position duties consist of but not limited to the following:
Provides English to Spanish and vice versa oral translation and interpretation services in a variety of settings for the MOSH Regional Office via field inspections, investigations, meetings, training seminars, webinars, telephone and email, etc., accompanies, translates and interprets for Compliance Officers during site visits.
Schedules informal conferences and completes scheduling checklists, prepares and faxes informal conference confirmation, prepares informal Settlement Agreement (legal binding document) for the informal conference, prepares and posts informal conference schedule, and maintains an accurate, up-to-date calendar log of informal conferences, formal hearings, pre-trial conferences, training, staff meetings, supervisor’s meeting, and schedule leave for all regional personnel and Regional Supervisor.
Receives, opens, and date stamps incoming mail and distributes to the appropriate individual(s); and prepares outgoing mail including assembling and case file completion to be forwarded to the Hunt Valley office and/or the
public. Maintains postage inventory. Prepares and maintains Daily Activity
Log and submits to Regional Supervisor. Answer telephone calls and perform intake of complaints. Maintains established inner-office records and filing systems.
Receives and tracks inspector’s OSHA 31 ‘s; records information and maintains Summary of Attendance records for the purpose of ensuring accurate documentation on inspectors’ duties, before submitting to the Regional
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience using Google Applications/Workspace and Microsoft Office Suite.
Experience working independently and working with and supporting multiple projects simultaneously; and administrative experience including but not limited to creating and compiling reports, handling confidential information, and scheduling, etc.
Excellent level of fluency in written and oral English and Spanish.
Selection Plan
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SPECIAL REQUIREMENTS
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
For positions that require Bachelor/Master Degree etc:
Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to [email protected]. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
DLLR Office of Human Resources
Attn: 25-002043-0028/ (Admin Spec III/SA)
100 S. Charles Street
Baltimore, MD 21201
The MD State Application Form can be found online
Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
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Title: Administrative Services Analyst
Company: Legal & General America
Location: Frederick, MD
