Overview
Administrative Services Coordinator Jobs in Brooklyn Park, MN at Mains’l
Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities – on a flexible schedule that supports work-life balance.
Duties and Responsibilities:
Provide general administrative support to staff and management
Answer and direct phone calls, take messages, and handle correspondence
Manage calendars, schedule appointments, and coordinate meetings
Maintain and organize office files, both physical and digital
Prepare and edit documents, reports, and presentations
Handle data entry and update internal databases with accuracy
Order office supplies and monitor inventory
Assist with bookkeeping or invoice processing, if required
Greet visitors and provide a welcoming office presence
Perform other clerical tasks as needed to support daily operations
Required Skills and Abilities:
Excellent verbal and written communication skills
Strong organizational and time-management abilities
High attention to detail and accuracy
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
Ability to handle confidential information with discretion
Dependable, self-motivated, and able to work independently with minimal supervision
Comfortable managing multiple tasks and prioritizing efficiently
Professional demeanor and strong interpersonal skills
Basic knowledge of office equipment (printers, copiers, scanners)
Familiarity with data entry, filing systems, and recordkeeping practices
Education and Experience:
High school diploma or equivalent required
1 year of experience in an administrative, clerical, or office support role preferred
Experience with office software, filing systems, and administrative procedures
Work Environment:
This is a part-time position, typically requiring 15–25 hours per week.
Standard hours will fall within Monday–Friday, 9:00 a.m. – 2:00 p.m. with some flexibility depending on business needs.
The role is based in a professional office setting with standard office equipment such as computers, printers, and phones.
The employee may spend long periods sitting, typing, or working on a computer.
Occasional lifting of light office materials (up to 20 lbs.) may be required.
A collaborative, supportive work culture with opportunities for growth and development.
Travel Requirements:
Minimal to no travel required for this position
Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies)
Must have reliable transportation if local travel is needed
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Ability to move about the office to access filing cabinets, office machinery, and supplies
Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files)
Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers
Visual acuity to read and produce accurate documents
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Title: Administrative Services Coordinator
Company: Mains’l
Location: Brooklyn Park, MN
