Administrative Services Coordinator – Children’s and Women’s Services

Overview

Administrative Services Coordinator – Children’s and Women’s Services Jobs in Iowa City, IA at The University of Iowa

Construction Administrative Assistant

The ideal candidate will take the initiative, be an excellent problem solver, multitasker with outstanding communication skills to support our team with essential administrative tasks

Qualifications:

· Capable of clerical tasks

· Strong organizational and time management skills

· Efficient data entry and record keeping

· Reliability

· Professional communication skills with staff, clients, suppliers and phone/email etiquette

· Comfortable with computers with knowledge of MS Office and Excel

· Ability to work independently and prioritize tasks

· High degree of confidentiality with sensitive information

· Must have reliable transportation and clean driving record

· Possess proactive problem-solving skills and willingness to learn

· 1 year of customer service experience

Work Environment:

· This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners, photocopiers, and filing cabinets.

· This job occasionally requires running errands in personal vehicle and using personal phone. Reimbursement provided.

Responsibilities:

· Accurately process payroll and ensure employee hours are correctly recorded

· Maintain daily and ongoing job costs

· Assist in organizing AP invoices and entering into accounting software

· Responsible for record keeping of fuel transactions and TCEQ tank leak detection records

· Maintain and update employee records

· Assist in filtering job applicants, screening resumes and communicating with potential candidates

· Front Office Reception

· Monitor and manage email, respond promptly and ensure important emails are addressed

· Answer phones

· Sort mail and prepare outgoing mail and packages

· Support office staff

· Maintain Lobby and all common spaces

· Perform tasks and errands as requested by management

Benefits:

· Monday – Friday 8:00am to 5:30pm

· Overtime

· Competitive salary based on experience, along with growth opportunities

· Paid time off

If you like things to be organized and are serious about your job, you are someone people can count on and know how to work through issues, we encourage you to apply.

Compensation will be discussed during the interview process.

Job Type: Full-time

Pay: $16.00 – $22.00 per hour

Expected hours: 47.5 per week

Benefits:

Paid time off

Schedule:

Day shift
Monday to Friday

Work Location: In person

Title: Administrative Services Coordinator – Children’s and Women’s Services

Company: The University of Iowa

Location: Iowa City, IA