Overview
Administrative Services Lead Jobs in Toronto, Ontario, Canada at Pehr
The Administrative & Office Manager is essential to ensure the smooth operation of the Pehr headquarters and support the Pehr team. This role is the ‘heart’ of the team and involves overseeing the office, coordinating meetings and events, managing vendor relations, supporting photoshoot logistics, and ensuring a smooth workflow across various tasks. Reporting directly to our Co-CEOs and our Lead Photographer, the ideal candidate will be a detail-oriented multitasker with excellent
communication skills
, a knack for
problem-solving
, and a passion for creating an efficient and welcoming
work environment
with a bright and positive mindset.
Ideally you have a love for design and fashion and are interested in working for a company that has an expanding global business where there is opportunity to grow into other roles in the future.
Responsibilities:
Serve as the primary contact for office management tasks, including maintenance, mailing, supplies, equipment, bills, errands, and shopping
Schedule and manage meetings and appointments for the CEOs and CFO.Ensure the office is well-maintained, coordinating repairs and upkeep as needed.
Collaborate with HR to update and maintain office policies as necessary
Streamline office operations and procedures for efficiency
Coordinate with IT to manage office equipment and technology needs; order and maintain stationery and equipment.
Manage the office budget, ensuring accurate reporting and cost control.
Manage contract and price negotiations with office vendors, service providers and office lease
Provide support to visitors and facilitate a welcoming office environment.
Assist with new hire onboarding and address employee queries regarding office management (e.G., travel, supplies, hardware).Liaise with facility management vendors for cleaning, catering, and security services.
Support photoshoot preparation and organization alongside the Photographer.
Manage product sample receipt, organization, and updates; coordinate casting schedules and paperwork; assist with image submissions and talent gift card distribution.
Assist with photoshoot prep, including prop pickups, set design support, talent management, and outfit coordination
Plan and coordinate team events, parties, celebrations, and conferences.
Key Skills and
Qualifications:
Proven experience as an Office Manager, Administrative Assistant, or similar role.
Strong understanding of office management responsibilities, systems, and procedures.
Proficient in MS Office Suite (especially Excel and Outlook) and familiarity with Google Workspace.
Hands-on experience
with office equipment, including printers and scanners.
Familiarity with email scheduling tools and office productivity software.
Exceptional time management and
multitasking
abilities; capable of prioritizingtasks effectively.
Meticulous
attention to detail
paired with strong
problem-solving skills
.
Excellent written and verbal
communication
abilities.
Strong organizational and planning skills, with the ability to thrive in a
fast-paced environment
.
A creative mindset with a proactive approach to suggesting and implementing improvements.
A Bachelor’s degree or equivalent.
Title: Administrative Services Lead
Company: Pehr
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Administrative Management, Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
