Overview
Administrative Services Manager Jobs in South Weber, UT at State of Utah
DHA, Housing Solutions for North Texas
Administrative Assistant I
Salary: $41,496 – $54,878
Join the team dedicated to providing affordable housing solutions across North Texas.
DHA, Housing Solutions for North Texas’ mission is to provide affordable, quality housing and access to supportive resources across the region. DHA, Housing Solutions for North Texas’ mission is to provide affordable, quality housing and access to supportive resources across the region. In this Administrative Assistant Role at DHA, you provide administrative support to the Admissions Department.
Enjoy these benefits when you join the DHA team!
Flex Work: 4.5 or 4-Day Work Week
Paid Time Off + 12 Paid Holidays
Retirement Plan with 5% Employer Contribution & 457(b) Deferred Compensation Plan
Tuition Reimbursement
Employee Assistance Program: Financial, Legal, Mental Health and Counseling
Medical, Dental and Vision Plans
Section 125 Pre-Tax Cafeteria Plan
Health Savings and Flexible Spending Accounts
Term Life Insurance: Short- and Long-term Disability Plans
Key Responsibilities
Greets visitors and directs to appropriate destination.
Answer and direct telephone calls to the appropriate department or person.
Performs general clerical duties such as sending emails, faxes, making copies, typing, scanning documents and entering data into the computer.
Collect and sort data to be put into files and create corresponding records.
Add new materials to file records and ensure that any discrepancies are handled immediately.
Ensures integrity and security of files and sensitive information.
Maintain retention and archiving of files according to DHA retention and archive procedures.
Ensures files are maintained in an organized manner to support client confidentiality and file integrity.
Assign labels to each file in accordance to the clients’ assigned properties.
Retrieve files and records on the specific requests of the Admissions staff or Property Managers, and Compliance Department by following file sign out/ sign in procedure, documenting reason and person requesting file.
Take telephone calls for information and ensure that only authorized information is provided.
Receive, sort and distribute incoming correspondence to intended staff members in the Admissions Department.
Knowledge and Skills for Success
A successful Administrative Assistant has…
Knowledge of the principles of record keeping, preservation and records.
Knowledge of business and personal computers and various software applications.
Skill in assessing and prioritizing multiple tasks, projects and demands.
Skill in operating a personal computer utilizing a variety of business software.
Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with other DHA staff.
Effective verbal and written communication skills and the
Ability to interact with people of all backgrounds
Qualifications
High School Diploma or GED Equivalent
One (1) year of administrative/clerical experience
Or an equivalent combination of education and experience
How to Apply
Applications must be submitted online by using the Apply button at the top of this page.
Be sure to answer every question on the application. Incomplete applications will not be considered. Please use N/A for questions that are not applicable to you.
If you are interested in more than one open position at DHA, you must submit an application for each role.
The employment history section of the application must be completed. We cannot accept a resume as a substitute.
DHA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity and all employees and applicants are treated equally without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
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Title: Administrative Services Manager
Company: State of Utah
Location: South Weber, UT
