Overview
Administrative Services Specialist Jobs in Ottawa, Ontario, Canada at Welch LLP
About the Opportunity
Welch LLP is currently looking for an Administrative Services Specialist to join our Ottawa office admin team!
Duties and Responsibilities
Provide direct support to teams including but not limited to:
Outlook calendar; responding to calls and queries
Typing, editing, proofreading and finalizing correspondence and documents
Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings
Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications
Maintaining confidential records, files and materials
Updating and maintaining various corporate databases
Preparing invoices and client billings for team members
Providing relief to reception on a rotational basis with other administrative assistants
Taking on special projects as assigned by the Director of Operations
Typing, editing, and proofreading documents (ie. engagement letters)
Printing, collating, and saving various tax returns
Coordinating audit bank confirmations
Administration for the T1 unit including scanning documents, communications, coordinating logistics, etc.
Client communications as requested
Qualifications
Completion of Post-secondary Diploma in Business Administration or a related field
Minimum of 2 years of previous experience in administrative support
Strong organizational skills and the ability to prioritize tasks
Great interpersonal skills
Able to handle high demand situations during peak periods
Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)
Able to work independently
Excellent oral and written communication skills in English
Oral and written communication skills in French would be an asset
Title: Administrative Services Specialist
Company: Welch LLP
Location: Ottawa, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Data Entry)
