Overview
Administrative Specialist 1 Jobs in at Homeland Security and Emergency Services, Division of
CSEA is looking to fill the Office Manager Roll in their Field Operations Department.
Starting Salary is $65,991 with built in salary progression.
The Office Manager reports to the Director of Field Operations and has the overall responsibility for all support and secretarial functions of the office.
ESSENTIAL FUNCTIONS:
Supervises a core of employees, including approving leave requests, recommending employees for training; evaluating employees and disciplining employees when warranted. Ensures that projects are completed in a timely and professional manner.
Ensures performance of all support and secretarial functions for the Director(s) including, but not limited to: Review of incoming mail, preparation of responses for Director’s signature, and/or collection of information for Directors’ use. Maintenance of appointment calendar and travel arrangements. Responds to telephone and written inquiries on behalf of the Director and assists the Director with routine contacts where possible.
Responsible for the daily operation of the office including establishing and maintaining procedures which include, but are not limited to, the following: Ensures efficient and effective operation of the office and compliance with all time limits and other external requirements. Maintains attendance records for department. Authorizes payment for materials and/or ordering of same and executes all office equipment contracts (purchase and service). Reviews and keeps track of monthly budget figures and assists Director in preparing annual budget.
Organizes work material in preparation for meetings. Attends meetings for purpose of taking minutes.
Provides support services to departmental personnel and assigns clerical support accordingly.
Performs other duties as required.
MINIMUM QUALIFICATIONS:
High School Diploma or Equivalency
AND
Four years of progressively responsible secretarial office experience in handling multiple priorities and providing leadership in a high volume office
AND
Must have good grammar and spelling skills, and ability to operate word processing equipment and type at least 40 words per minute.
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Title: Administrative Specialist 1
Company: Homeland Security and Emergency Services, Division of
Location:
