Overview
Administrative Specialist 1 – 8862 Jobs in Albany, NY at Information Technology Services, Office of
In-Office | Monday – Friday, 8:30 AM – 5:00 PM
Divine Group Management is seeking a dependable and detail-oriented Administrative Assistant to support our Home and Community-Based Services (HCBS) department. This full-time, in-office role plays a key part in ensuring the smooth coordination of services, accurate documentation, and effective communication across our team.
Key Responsibilities:
1. Greet and assist all walk-in clients and handle pre-scheduled appointments
2. Create, scan, and maintain consumer and employee files
3. File documents and follow up on PCSPs, Supplemental Documents, and request any expired or missing documentation.
4. Manage employee records in Paychex Flex.
5. Oversee weekly payroll, including review of time entries and follow-up on incomplete progress notes.
6. Occasional home visits may be requested (not mandatory).
7. Maintain strong communication and collaboration within the HCBS team.
Qualifications:
1. Strong organizational skills and the ability to manage multiple tasks
2. Knowledge of Paychex Flex or similar payroll systems is a plus
3. Must be professional, dependable, and able to handle sensitive information
4. Excellent communication and teamwork skills
About Divine Group Management LLC
Divine Group Management is a dedicated organization providing support services for individuals with developmental disabilities. Our mission is to empower individuals to live meaningful and independent lives while fostering a culture of respect, dignity, and inclusion. We’re looking for compassionate individuals to join our team as Direct Support Professionals (DSPs) and make a lasting impact in the lives of those we serve.
Title: Administrative Specialist 1 – 8862
Company: Information Technology Services, Office of
Location: Albany, NY
