Overview
Administrative Specialist 1 – Trust Officer Assistant Jobs in Salem, OR at Department of Veterans Affairs
The Receptionist is responsible for operating a multiline telephone system to answer incoming calls and directs callers to appropriate personnel and completes various tasks relating to administrative functions by performing the following duties:
· Retrieves messages from general delivery voice mail box and forwards to appropriate personnel.
· Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
· Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
· Organizes customer visits as needed. Updates conference room calendar, intranet event calendar and welcome sign.
· Monitors visitor access and issues appropriate name badges or safety equipment when required.
· Receives, sorts, and routes mail, and maintains and routes publications.
· Communicates new hire information to appropriate departments and follow-up with newly hired employee on start dates and employee orientation information.
· May answer and direct calls, greet employees visiting the HR Department and responds to employee inquiries and requests for information.
· May compose routine memos and letters as directed.
· Assists in the administration of employee paid and unpaid time off policies.
· Coordinates interview schedules.
· Coordinate and assist during employee events including luncheons, training, orientation, and annual company outings.
· Sorts and distribute morning reports on a daily basis.
· Data reconciliation.
· Operate the postage machine and post company mail on a daily basis.
· Order company office supplies as requested.
Job Type: Full-time
Pay: $22.00 – $25.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Oak Creek, WI 53154 (Required)
Ability to Relocate:
Oak Creek, WI 53154: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Specialist 1 – Trust Officer Assistant
Company: Department of Veterans Affairs
Location: Salem, OR
