Overview
Administrative Specialist Jobs in Pittsford, NY at [email protected]
Bay Area Performing Arts (BAPA) is seeking a highly organized and proactive Associate Director/Administrative Assistant to support our growing performing arts programs in Daphne, AL. This role is vital in ensuring the smooth day-to-day operations of our organization, managing front-of-house responsibilities, coordinating ticketing, and assisting with communications and event logistics. The ideal candidate will have strong administrative skills, excellent customer service abilities, and a passion for the arts.
Administrative & Office Management:
– Serve as the primary administrative support for the Executive Director and program staff
– Manage scheduling, correspondence, and office organization
– Maintain student and patron records, including registrations, tuition payments, and donor contributions
– Assist with marketing and communications, including social media updates, email campaigns, and print materials
– Coordinate volunteer and staff scheduling for events and programs
– Maintain office supplies, databases, and filing systems
Front-of-House & Event Support:
– Oversee all aspects of front-of-house operations, including audience check-in, seating, and patron services
– Manage ticketing and box office operations, including online ticket sales and will-call coordination
– Serve as the primary point of contact for patrons, ensuring an exceptional customer experience
– Assist with organizing auditions, rehearsals, and special events
– Work closely with production teams to ensure smooth event execution
Artistic Assistance:
-Work with the Artistic Director on shows in a variety of capacities
-Collect and distribute artistic materials, scripts, sheet music, cutting sheet music etc.
-Maintain rehearsal reports
-Cut tracks and music
-Assist with promotional materials
Qualifications and Skills:
– Bachelor’s degree in arts administration, business, communications, or a related field (or equivalent experience)
– Minimum of 2 years of administrative or customer service experience, preferably in an arts or nonprofit setting
– Strong proficiency in Microsoft Office, Google Suite, and customer relationship management (CRM) systems
– Experience with ticketing software and front-of-house operations preferred (e.g., Eventbrite, OvationTix, or similar)
– Excellent written and verbal communication skills
– Ability to manage multiple tasks, meet deadlines, and work both independently and collaboratively
– Availability for some evenings and weekends to support performances and events
-Creative directing, stage management, technical theatre, or design experience.
– Passion for the performing arts and arts education
– Must be willing to pass a background check
Benefits:
– Part-time position (20-30 hours per week). Must have evening and some weekend availability.
– Salary range: Hourly commensurate with experience
– Professional development opportunities
– A dynamic, creative work environment with opportunities to grow within the organization
Bay Area Performing Arts is committed to fostering a diverse and inclusive environment. We encourage candidates of all backgrounds to apply.
Job Types: Part-time, Contract
Pay: $15.00 – $20.00 per hour
Expected hours: 20 – 30 per week
Schedule:
Day shift
Evening shift
Monday to Friday
Morning shift
Weekends as needed
Work Location: In person
Title: Administrative Specialist
Company: [email protected]
Location: Pittsford, NY
