Overview
Administrative Specialist Jobs in San Diego, CA at Inter-Con Security Systems
Job Type: Part-time with possible migration to full-time
Department: Administration
Reports To: Office Manager
OVERVIEW
AQUAVIX Pools is a one-of-a-kind, innovative, fast-growing pool design and construction company servicing South Florida, based in Dania Beach. We specialize in crafting contemporary pools and outdoor living spaces that combine cutting-edge technology with sophisticated aesthetics. But what truly distinguishes us is our unwavering focus on delivering an unparalleled customer experience, from initial consultation through job completion. We hire individuals who are dynamic, growth-oriented, motivated and committed to high standards of quality and professionalism. The Administrative Assistant position requires a proactive, organized, detail-oriented person who will port our swimming pool construction company will assist our Office Manager with a variety of administrative tasks in areas such as permit management, purchasing, showroom management, and general administrative support.
RESPONSIBILITIES
1. Permit Management
Assist in the preparation and submission of building permit applications for swimming pool construction projects.
Interact with clients to gather necessary information for permits.
Communicate with local municipalities by phone and email as needed.
Maintain accurate and up-to-date records of permit status and related documentation.
Schedule inspections.
2. Purchasing
Assist in the procurement of materials, equipment, and supplies for swimming pool projects as planned in our project management system.
Obtain price quotes from suppliers and place purchase orders.
Track and manage deliveries.
Maintain an inventory of materials and supplies, ensuring sufficient stock levels are consistent with project requirements.
Update pricing information in our project management system.
3. Showroom Management
Maintain our showroom properly organized and always ready for customer visits.
Organize showroom samples, brochures and display fixtures.
Organize general supplies, coffee supplies and beverage refrigerator.
Manage computer slideshows.
4. General Administrative Support
Provide general office support and assist with administrative tasks such as document filing and data entry.
Help organize and maintain project files, contracts, and other documents.
Coordinate customer and vendor appointments and meetings as needed.
Answer and re-direct emails and other inquiries related to construction projects.
Perform other miscellaneous administrative tasks as directed by the Office Manager.
MINIMUM QUALIFICATIONS
High school diploma or equivalent.
Strong computer skills and ability to quickly learn and work with miscellaneous business applications.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills (English).
Ability to handle intense levels of phone activity with vendors and city representatives.
Previous work experience in an office environment.
Strong organizational skills and attention to detail.
Ability to adapt, multitask and prioritize tasks effectively in a fast-paced environment.
Ability to work independently and as part of a team.
Must have own transportation.
Must be US citizen or have legal work status.
PREFERRED QUALIFICATIONS
College degree.
Proficiency in Spanish.
Experience in customer-facing roles.
Knowledge of permitting processes in the construction industry.
Experience in purchasing and inventory management.
SCHEDULE
Part-time position, 20 hours per week (4 hours/day, 5 days/week).
Flexible hours available.
Work on site (office/showroom)
COMPENSATION
$18-25/hour depending on qualifications and experience.
HOW TO APPLY
Please send your resume and a brief cover letter to [email protected]. In your cover letter, please include your availability and explain why you believe you may be a good fit for this position based on your qualifications and your research on AQUAVIX Pools.
We are an equal opportunity employer and encourage candidates from all backgrounds to apply.
Job Type: Part-time
Pay: $18.00 – $25.00 per hour
Expected hours: No less than 20 per week
Schedule:
4 hour shift
Work Location: In person
Title: Administrative Specialist
Company: Inter-Con Security Systems
Location: San Diego, CA
