Overview
Administrative Specialist Jobs in Victorville, CA at Symba Center
Description & Requirements
Maximus is seeking an Office Administrator to assist the department by performing any combination of entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
This is a hybrid position. The candidate will t ravel to the Rancho Cordova office and be on-site during regular office hours at least 2-3 days a week.
Essential Duties and Responsibilities:
Answer general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention.
Follow basic procedures and scripts, using fundamental knowledge of company and project directories, services, and products to assist customers and clients.
Type or generate letters and other documents as necessary.
Assist in the maintenance of the office record and filing systems.
Retrieve, log, and route correspondence (faxes, email, letters, etc.).
Prepare outgoing or log incoming shipments.
Ensure document control of mail and project correspondence.
Job Specific Minimum Requirements :
Answer general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention.
Perform in-depth and routine administrative functions including daily support of office administration, calendar management, meeting logistics, travel arrangements, lunch & Dinner arrangements, as well as preparing check requests, expense reports, and vendor invoices.
Follow basic procedures and scripts, using fundamental knowledge of company and project directories, services, and products to assist customers and clients.
Take notes and minutes of meetings and action items and follow up on them to completion/resolution.
Type or generate letters and other documents as necessary.
Assist in the maintenance of the office record and filing systems.
Retrieve, log, and route correspondence (faxes, email, letters, etc.).
Prepare outgoing or log incoming shipments.
Ensure document control of mail and project correspondence.
Perform the role of a receptionist
Minimum Requirements
High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience.
May have additional training or education in area of specialization.
Works on assignments that are moderately difficult, requiring judgement in resolving issues. Understands implications or work and makes recommendations for solutions.
Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
Able to research and resolve most non-routine issues independently.
Communicates on complex or sensitive issues or draft such responses for supervisor or team lead.
High School diploma or equivalent with 4+ years of experience, or Associates degree with 2+ years experience.
May have additional training or education in area of specialization.
Works on assignments that are moderately difficult, requiring judgement in resolving issues. Understands implications or work and makes recommendations for solutions.
Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
Able to research and resolve most non-routine issues independently.
Communicates on complex or sensitive issues or draft such responses for supervisor or team lead.
Must have the ability to travel to the Rancho Cordova office and be at the office during regular office hours, at least 2-3 days a week.
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
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Title: Administrative Specialist
Company: Symba Center
Location: Victorville, CA
