Overview
Administrative Specialist Jobs in Philomath, OR at Miller Timber Services, Inc.
Overview:
The Provider Recruitment Assistant is a detail-oriented and highly organized individual who will support our recruitment team in attracting and hiring top-tier medical professionals. The Provider Recruitment Assistant will be responsible for administrative tasks, candidate communication, scheduling interviews, and assisting with the recruitment, hiring, and onboarding process.
Responsibilities:
Assist in the recruitment, hiring, and onboarding process for physicians and advanced practice providers by coordinating interviews, scheduling appointments, and maintaining communication with candidates.
Prepare and post job listings on various job boards, medical recruitment websites, and other platforms
Track and manage provider applicants, ensuring that resumes and applications are processed in a timely and organized manner
Maintain a database of the candidates, keeping records up to date and organized
Communicate effectively with candidates throughout the recruitment, hiring, and onboarding process, providing updates and answering questions about the full process.
Coordinate and organize interviews for prospective candidates, including arranging travel logistics if necessary.
Assist with the onboarding process for newly hired physicians and advanced practice providers, including coordinating paperwork, credentials verification, and other pre-employment tasks.
Ensure that all recruitment materials and communications align with organizational policies and standards.
Support the recruitment team with various administrative tasks as needed.
Qualifications:
High School Diploma/Equivalent is required.
One year of administrative experience is required.
Preferences:
Experience in healthcare or recruitment preferred
Skills required:
Strong communication (written and verbal) and interpersonal skills.
Exceptional organizational and multitasking abilities.
Ability to maintain confidentiality and handle sensitive information.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with applicant tracking systems (ATS) and recruitment software is a plus.
Knowledge of medical terminology and the healthcare recruitment process is preferred
Personal Attributes:
Detail-oriented with a proactive attitude and ability to work independently.
Strong interpersonal skills and ability to build relationships with candidates and team members.
Adaptable and able to thrive in a fast-paced environment.
Strong problem-solving abilities and a commitment to continuous improvement.
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Title: Administrative Specialist
Company: Miller Timber Services, Inc.
Location: Philomath, OR
