Overview
Administrative Specialist Jobs in Richmond, VA at State Corporation Commission
Administrative Assistant
496731
Grand Forks, North Dakota, United States
Office of Safety
Administrative/Professional
Full-time Staff
Closing on: Jul 14 2025
Salary/Position Classification
$42,500-$46,500 Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
40 hours per week
This position will work onsite at the Grand Forks, ND campus
Purpose of Position
Reporting to the Director of Safety, the Administrative Assistant is responsible for processing all event requests for the campus and performing the administrative duties within the Office of Safety for the Department of Public Safety (DPS) unit at the University of North Dakota (UND).
Duties & Responsibilities
Provide administrative assistance to the Department of Public Safety and all support staff within the Department. Position performs a wide variety of administrative duties such as specialized reports and maintains office master calendar.
Maintain a calendar of activities, meetings, and various events for the AVP and staff; coordinate activities with public and outside agencies; receive, prepare, and distribute communications and correspondence amongst department and campus.
Greet departmental visitors and answer departmental phone calls.
Assist in the application and communication of policies.
Assist supervisor with the resolution of problems.
Analyze administrative operating practices to create new systems or revise established procedures.
Type, proofread a wide variety of reports, letters; independently compose correspondence related to assigned responsibilities; provide support services for assigned department; monitor workload, work activities, priorities, and deadlines; create quarterly newsletter.
Ensure compliance with departmental guidelines, policies, and procedures.
Serve as backup for all Vector Solutions programs.
Coordinator for all functions of incident reporting, fire inspections, and activities/events
Assist in the management of incident reporting whether employee, student, or visitor, and maintain accurate databases.
Maintain an ongoing knowledge of campus buildings, events, and activities to better provide service to customers.
Analyze or revise established office procedures and keep procedures up-to-date.
Monitor fire inspections performed on an annual basis for all University buildings, type up inspections and past due notices, and documents of completed corrective actions.
Review and process activities/events submitted to UND Office of Safety, act as a liaison for the review committee and event contact, ensure that policies/procedures are addressed on forms/responses, and ensure that all parties are notified of the status of their event.
Ensure that all functions of the Office of Safety are accurate and submitted in a timely manner.
Provide administrative services for subcommittees under the Loss Control Committee, and departmental meetings
Send out agendas, and type minutes for subcommittees of the Loss Control Committee in a timely manner.
Maintain a record of members, agendas, and minutes for all committees and subcommittees overseen by the Office of Safety.
Provide backup support for Office Manager and Risk Management Officer for committee and subcommittee meetings.
Ensure all meetings are scheduled and recorded in a timely manner.
Other duties as assigned
Provide and coordinate assistance in greeting customers and visitors, distribution of departmental mail, and activity/event questions/concerns.
Operate standard office equipment and software.
Arrange for seamless coverage of the primary telephone.
Required Competencies
Strong interpersonal skills with the ability to communicate with and understand the needs of others.
Must have the ability to multi-task.
Detail oriented.
Ability to communicate effectively both verbally and in writing
Demonstrated ability to produce high quality results with tight timelines.
Effective planning, analytical, and problem-solving skills.
Minimum Requirements
High School Diploma/GED
Four years of directly related work experience in a professional office setting
Experience working with Microsoft Word, Excel and Outlook software
Customer service experience
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Experience working in higher education
Experience with UND policy and procedures
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND’s great benefits and perks here!
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Job Alert
Departments
Departments
Office of Safety
Categories
Categories
Administrative/Professional
Employment Type
Employment Type
Full-time Staff
Locations
Locations
Grand Forks, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University’s employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant’s unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement
The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
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Title: Administrative Specialist
Company: State Corporation Commission
Location: Richmond, VA
