Overview
Administrative Specialist Jobs in Houston, TX at Peraton
Description:
Role Purpose Statement:
The Administrative Assistant & Office Manager will provide administrative and clerical support to management and other staff as needed, and is responsible for daily office management including facilities and tenants.
Key Areas of Responsibilities
Manages office administration, maintains all office files and other administrative systems as required.
Manages special events and day to day facilities.
Serve as primary point of contact for internal and external communications.
Conducts outreach, site coordination and ongoing relationship management to help ensure NHS CSC-Wilmington is utilized for serving the community.
Oversees all office equipment maintenance, ordering of supplies and inventory control.
Prepares reports for the key management staff as needed.
Prepares reports for submission to appropriate agencies or other bodies as may be required.
Maintains expediture receipts for submission to Accounting Department; and manages petty cash fund.
Makes recommendations for improvement of facilities.
Responds to inquiries regarding the services provided by NHS.
May perform other duties as assigned by President or key management staff.
Requirements:
Five years of professional experience as an Administrative Assistant, Office Manager, Senior Administrative Assistant, or Senior Secretary
Bilingual – English / Spanish
Ability to manage the office and write concisely and clearly
Provide secretarial services; operate computer equipment and utilize Windows applications and other software programs
Familiar with Microsoft Office
Communicate with people of diverse backgrounds; analyze office and programmatic needs for supplies, equipment and
services, and develop plans to ensure that these needs are met;
Work effectively with a minimum of supervision;
Work effectively and calmly in pressure situations and manage multiple assignments;
Must possess a valid California driver’s license and car
May requires attendance at evening meetings
Physical Requirements Necessary to Perform Job
Lift up to 20 pounds
Sit at desk or in a meeting for extended periods of up to 3-4 hours at a time
Ability to provide detailed information verbally in person, using the telephone, and/or at community meetings
Able to drive to underdeveloped sites and construction sites
Stand or walk for the majority of a work day
Equal Opportunity Employer
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Title: Administrative Specialist
Company: Peraton
Location: Houston, TX
