Overview
Administrative Specialist Jobs in Stillwater, MN at Classic Construction and Consulting
Our company is looking for a part-time, 20 hours per week, Administration Assistant to join our team! This role is perfect for a motivated self-starter, organized person that is eager to learn and provide assistance where needed.
Fry Management Services offers competitive pay & benefits
Schedule of M-F, 4 hours a day, during the window of 11 a.m. – 5:00 p.m.
Paid Sick time
Ongoing learning and development
Flexible work environment in a professional office location
About Us:
Fry Management Services (FMS) sets the standard in expert witness representation, offering comprehensive management and administrative support to drive client success. Our mission is to empower each client to achieve their goals and elevate their professional standing. We accomplish this through high-quality, personalized services tailored to the unique needs of every expert witness we serve. For more information, please visit our website: https://www.fryms.net
JOB SUMMARY
The Administration Assistant supports our organization’s success by executing a wide range of office-related tasks from start to finish. This role serves as support for our team, which requires a high level of drive for results, ability to multi-task and organizational skills.
This job requires the ability to recognize opportunities for efficiency and have the determination to achieve results. We are seeking self-starters that can manage their workload through organization and clear processes.
Responsibilities and Essential Duties:
Receive emails, respond appropriately and take action as needed.
Provide records as requested.
Meet strict deadlines utilizing multiple calendars and organizational programs.
Assist with coordinating logistics for exams.
Provide timely and articulate communications, using a variety of channels based on the needs of different clients, vendors, and partners.
Collaborate with the team on meeting monthly monetary goals.
Assisting with Accounts Receivable, filing of invoices.
Prepare the weekly meeting agenda for team meetings.
Optimize file systems and internal forms for efficiency and ease of access and use.
Oversee and administer all aspects of in-office room rentals.
Update statistical reports.
Adhere and follow company policies, processes, and procedures.
Plan and prepare client appreciation gifts and in office events such as staff retreats and team outings.
General Administrative Support.
Assist with special projects, such as implementation of new technology systems.
Competencies:
Maintain confidentiality and exercise appropriate discretion.
Organize, plan, and prioritize work.
Communicate effectively both verbally and in writing with internal team members, clients, and vendors. Excellent communication skills involve heavy telephone usage and clear and concise e- mail exchanges.
Results oriented; identify and execute steps which produce effective outcomes.
A strong focus on getting the details right.
Excellent organizational and time management skills.
Ability to multitask and switch quickly between tasks such as scheduling, quality assurance, and keeping files up to date.
SKILLS & QUALIFICATIONS
Interest in the fields of medical and/or legal
Strong written and verbal communication skills
Technologically Proficient
High School Diploma / GED minimum education level
Database: use a computer application to manage and input large amounts of information
Spreadsheets: use a computer application to enter, manipulate, format text and numerical data
Microsoft Office Suite
G Suite
Adobe
Fry Management Services is an equal opportunity employer and maintains a policy of equal employment opportunity for its employees and applicants for employment.
Job Type: Part-time
Pay: $21.00 – $24.00 per hour
Expected hours: 20 per week
Schedule:
4 hour shift
Education:
High school or equivalent (Required)
Language:
English (Preferred)
Shift availability:
Day Shift (Required)
Ability to Commute:
Olympia, WA 98501 (Required)
Work Location: In person
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Title: Administrative Specialist
Company: Classic Construction and Consulting
Location: Stillwater, MN
