Overview
Administrative Specialist Jobs in Washington, DC at Culmen International LLC
Job Description:
Become a champion for children’s health with a career at Children’s Hospital Association. We serve with purpose and passion to help 220 member children’s hospitals improve kids’ health and well-being.
Where You’ll Work
This position is based in our Washington, D.C. office. We leverage a hybrid working model working three days in the office, two days optional remote work.
What You’ll Do
This new position will provide administrative and strategic support for assigned senior leadership while supporting the administrative and operational needs of the DC office. As part of the executive office, this position will support the executive team’s work with CHA’s board of trustees and its committees, ensuring that all governance matters are handled smoothly and effectively.
Support administrative liaison functions to the board of trustees by scheduling annual and ad hoc governance meetings, taking and distributing minutes, facilitating annual conflict of interest disclosures, organization and maintenance of all governance documents other needs as assigned.
Serve as a collection point, internally, of governance activities including board, governing committee and other governance forums, adhering to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters.
Provide comprehensive administrative support, including managing dynamic calendars, drafting and managing correspondence, expense reporting and arranging travel and the associated logistics.
Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive and confidential nature. Effectively prioritize conflicting needs, acting proactively with the preferences of individual executives in mind.
Support the coordination of meetings by managing scheduling, attending meetings, recording minutes, and ensuring timely follow-up on action items.
Assist the Executive Assistant to the CEO in creating and updating meeting materials for leadership team meetings and other meetings as needed.
Support executive-led projects, acting proactively and following through to successful completion, often with deadline pressures.
Supervise and coordinate the activities of non-exempt front-office administrative support and provides training and guidance, including conducting safety training and drills.
Facilitate cross-office coordination of travel and communication on behalf of the executive office.
Serve as the main point of contact for vendors and contractors, including building management, coordinating any maintenance work orders for the DC office.
Manage day-to-day office operations such as processing mail, cleaning/stocking/ordering supplies for all public areas including kitchen, stock room, etc.
Experience and Skills:
What You’ll Bring to CHA
Typical qualifications would be equivalent to:
High School Diploma required; bachelor’s degree preferred.
6+ years of experience providing administrative support.
2+ years of experience supporting C-level executives.
Experience providing operational support for Boards and/or other forms of corporate governance.
Experience and interest in internal and external communications.
Strong relationship building skills.
Strong computer skills with demonstrated experience in Microsoft Office, Adobe Acrobat, and virtual meeting platforms.
Ability to travel up to 20%
Our Perks and Benefits:
Competitive total compensation package
Medical, dental and vision insurance
Retirement Savings program with generous company contribution
Hybrid working model
Health Savings Account with company contribution
Wellness program
Paid time off and personal days
9 paid holidays
Paid Parental Leave
DC Commuter benefits
And more!
More About CHA
This pay range shown is a guideline. Min: $50,000 Max: $100,000 Compensation is based on factors such as qualifications, skill level, and competencies; compensation is based on the role’s location and is subject to change based on work location.
Diversity, Equity and Inclusion
CHA is committed to advancing diversity, equity and inclusion within our organization, our membership, the care delivery of children’s hospitals and their communities and through the federal policymaking environment. With children’s hospitals we strive to ensure organizational cultures where everyone feels valued and actively participates in the mission of our organizations. Racism stands firmly in the way of improving children’s health. We remain vigilant in our quest for a diverse and inclusive community and in standing against racism and discrimination wherever it exists.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.
Visa sponsorship is not available for this position.
From: Children’s Hospital Association
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Title: Administrative Specialist
Company: Culmen International LLC
Location: Washington, DC
