Overview
Administrative Specialist Jobs in Saint Charles, IL at Retro Community Management
Thermal Specialties is looking for an Office Coordinator for our Heat Treat Division in Fort Worth, TX.
The purpose of this position is to: 1) Provide general administrative support and coordination for the Construction Services business unit. 2) Provide administrative sales support for the construction services business group. 3) Provide administrative purchasing support for the Construction Services business group. Place purchase orders with suppliers as requested by Construction Services personnel. 4) Coordinate with suppliers on delivery logistics. Ensure that job invoices are correctly coded and filed; Check the validity of invoices received; Organize invoices and other job costs to ensure correct job accounting. 5) Create and maintain all accounting and operations related data in the company’s business software.
Role and Responsibilities:
Make related accounting entries into Sage 100.
Maintain and manage customer paperwork during order processing.
Answer inbound customer call requests for pick-up and order status questions.
Ensure that job invoices are correctly coded and filed; Check the validity of invoices received; Organize invoices and other job costs to ensure correct job accounting.
Maintain all accounting and operations related data in the company’s business software. Create and manage job related costs including inventory usages, labor, rentals, and other direct charges in an organized and accurate manner.
Provide support for the Tulsa CS Office Manager as needed.
Qualified Candidates must possess:
Education must be a high school diploma or equivalent.
Bachelors degree in business is preferred.
Valid driver’s license.
Exposure to accounting principles; excellent organization; excellent computer skills.
Has knowledge of commonly used concepts, practices, and procedures within manufacturing industry.
Must be able to interact with employees and customers of varied backgrounds. Must be a team player and work well both independently and in a team environment.
Job Type: Full-Time
Benefits:
Paid Time Off
Health insurance
Dental insurance
Vision insurance
Short and long-term disability
Life insurance
401K & Roth (matching available)
Flexible Spending Account
Employee Assistance Program
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Title: Administrative Specialist
Company: Retro Community Management
Location: Saint Charles, IL
