Overview
Administrative Specialist Jobs in Makati, National Capital Region, Philippines at B2BE
Title: Administrative Specialist
Company: B2BE
Location: Makati, National Capital Region, Philippines
Job Summary
The Admin Specialist involves handling office documentation, assisting with travel arrangements, coordinating office maintenance, and ensuring smooth office operations. This role will also support internal teams with clerical tasks, manage office supplies, and liaise with external suppliers as needed. The ideal candidate should be organized, detail-oriented, and able to multitask effectively in a dynamic work environment.
Duties and Responsibilities
- Maintain and organize company documents and records for management.
- Support office upkeep, maintenance, and overall operational efficiency.
- Manage reception duties, including handling phone calls, emails, and correspondence (letters, packages, etc.).
- Monitor office supplies and stationery inventory, placing orders as needed.
- Liaise with external suppliers and service providers for office maintenance and equipment.
- Assist with scanning, printing, and other clerical tasks.
- Coordinate travel arrangements, including airline and hotel bookings, ensuring employee welfare for overseas/outstation staff.
- Assist in compiling and documenting SOPs and administrative policies in line with the B2BE global framework.
- Support the Global Admin Team with local office lease renewals and statutory submissions.
- Arrange and facilitate customer payment collections.
- Assist in the centralization and implementation of global administrative processes.
- Provide support to colleagues and the Global Admin Team as needed.
- Offer operational and documentation assistance to the Global Admin Team.
- Undertake ad-hoc projects or assignments as directed by management.
Requirements
To excel in this role and grow alongside the team and business, you should bring a proactive attitude along with the following qualifications:
- Candidate must possess at least a Diploma in Business Studies, Administration, or a related field.
- Proficiency in English; additional languages are a plus.
- At least 2-3 years of relevant administrative experience.
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Strong communication and collaboration abilities
- Strong organizational and multitasking skills
