Overview
Administrative Specialist Jobs in Houston, TX at City of Houston
Title: Administrative Specialist
Company: City of Houston
Location: Houston, TX
Position OverviewApplications accepted from: ALL PERSONS INTERESTEDDivision: Security ManagementReporting Location: 611 Walker
Workdays & Hours: Mon. – Fri.,7:00 a.m. – 4:00 p.m*
Subject to change
Description Of Duties/ Essential Functions
The General Services Department (GSD) is seeking an Administrative Specialist who will be responsible for administrative support for all Security Management functions including investigations, customer service and the security technical repair team. This position will also complete the following duties:
Monitors vendor invoices and payment.
Verifies vendors invoices are complete before forwarding to Finance for processing.
Follows up with vendor on invoices to avoid overdue invoices.
Creates requisitions and receivers in SAP software.
Monitors spending authority on contracts.
Composes correspondence, directives, and prepares drafts on various departmental matters and edits material as required.
Responds to written and telephone inquiries, requests, and complaints from the public.
Produces various reports on a weekly and monthly basis.
Monitors and orders office supplies as needed.
Participates in special projects and performs other duties as assigned.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
Minimum Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.
Experience Requirements
Three years of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
PREFERENCES
Preference is given to applicants with experience in SAP software with creating requisitions and receivers, monitoring and verifying vendor invoices. Current and proficient knowledge of MS Office (Excel, PowerPoint and Word) is preferred along with experience working with people of diverse backgrounds, ability to communicate effectively orally and in writing, have strong interpersonal and collaboration skills. Great organizational skills and high attention to detail is also preferred.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.*
GENERAL INFORMATION
Selection/Skills Tests Required
Application review and/or interview. Department may administer a skills assessment.
SAFETY IMPACT POSITION
No
If YES,
this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade 20
APPLICATION PROCEDURES
Only online applications will be accepted
for this City of Houston job and must be received by the Human Resources Department during active posting period.
Applications must be submitted online at
: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/…
