Overview
Administrative Specialist Jobs in Prairie Village, Johnson, KS at The State of Kansas
Ag/ Human Ecology Administrative Assistant I
This position will serve as the administrative assistant for Cornell Cooperative Extension of Delaware County and will provide technical and administrative support to the Agriculture and Human Ecology programs. Support will include, but will not be limited to: responding to information requests, word processing, data entry and management, spreadsheet development, creating and editing brochures, submitting reports, completing forms, newsletters, flyers and correspondence, as well as organizing and maintaining records, data, and files collecting data and coordinating event registration.
The position will represent the association at community tabling events, and community programs to promote the mission of Cornell Cooperative Extensions agriculture and human ecology programs .
The individual will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
Required Qualifications:
High school diploma or equivalent education
Two years of experience as an administrative assistant.
Strong customer service skills and ability to multi-task.
Ability to work independently and meet deadlines.
Excellent organization skills and attention to detail.
Proficiency in windows-based software including use of the Internet, Adobe programs and Microsoft Office suite including Outlook, Word, PowerPoint, Publisher, Excel.
Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to communicate effectively through verbal, written, and visual channels using traditional methods and educational tools, as well as electronic technology(e.g., video, audio, computers, etc.)
Ability to work as part of a team.
Ability and willingness to collaborate with diverse audiences and maintain cultural sensitivity.
To meet travel requirements associated with this position.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Preferred Qualifications:
Associate degree and at least 2 years of relevant experience in administrative, clerical, reception, or related field.
Knowledge of Cornell Cooperative Extensions mission and programs.
Experience with website maintenance and development.
This is a full-time (40 hrs./week) benefits eligible, non-exempt position. Compensation range between $23.62 per hour, with generous paid time off provided.
Office hours are Monday-Friday 8am – 4:30pm. Location: CCE Delaware Hamden, NY.
Please submit a resume and cover letter when applying.
Contact the Delaware County Cooperative Extension at 607-865-6531 or
[email protected]
with any questions.
Program Responsibilities:
Coordination/Operation – 95%
Perform a substantial amount of limited complexity tasks to support the administration of the Human Ecology and Agriculture programs, as assigned.
Coordinate meetings and appointments.
Perform general typing/word processing of correspondence, forms, reports, letters, and brochures.
Enter data in various computer programs or into online forms/system.
Prepare reports from records.
Assist with the preparation, proofreading, distribution, and mailing or emailing documents.
Maintain and organize various social media platforms.
Maintain program area files and information in accordance with record retention guidelines.
Effectively utilize software programs to perform routine data collection and compilation.
Assist with handling correspondence, contracts and cross project duties, including but not limited to preparing vouchers for finance department, correspondence between vendors, press releases, committee/other meeting setups, etc.
Assistant program financial management by accepting payments, providing receipts, maintaining program payment records, and turning funds over to the finance manager according to established policies and procedures.
Assist with preparation of grants, project plans, financial claims, and other documents and reports.
Process and maintain enrollment and special event/program registrations ensuring accuracy, security, and confidentiality of all data and information.
Assist program staff in the coordination of scheduling rooms/facilities for meetings and events including refreshments, set up, conferencing, clean up, etc.
Maintain and update CCE Delaware County website and social media.
Complete other tasks as assigned.
Professional Improvement 5%
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Maintain regular and predictable attendance and punctuality.
Health and Safety – Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Job Title:
Association Admin Asst I
Level:
007
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Sonja Baylor
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Notice to Applicants: Please read the required
Notice to Applicants statement
. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
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Title: Administrative Specialist
Company: The State of Kansas
Location: Prairie Village, Johnson, KS
