Overview
Administrative Specialist Jobs in Phoenix, Arizona, USA at Apel Extrusions Ltd
Position: Administrative Specialist – Phoenix, AZ
Position:Administrative Specialist – Phoenix, AZ
Location: Phoenix, AZ
Job :236
# of Openings:1
Job Title: Administrative Specialist
APEL Extrusions
Location:
Phoenix, AZ
U.S. Position: Does not qualify for work visa/sponsorship.
The Company
APEL Extrusions, Inc. is an independent extruder, finisher and fabricator of aluminum extrusions, with six extrusion presses and a full array of finishing capabilities occupying over 600,000 square feet of modern manufacturing space employing approximately 300 people. With facilities in Calgary Canada, Coburg Oregon, and Phoenix Arizona, APEL serves the commercial, residential, and industrial markets of Western Canada and the Western United States.
Clean & safe work environment.
Medical, Dental, Vision, Life Insurance, 401K with matching
Paid Holidays
Paid Vacation
Job Summary
The Administrative Specialist maintains the reception area of the facility and provides administrative support to staff. This position confidentially assists the accounting department by reviewing and maintaining accounting files, and other departments as needed.
Professional communication skills – easily interacts with people and maintains positivity
Good working knowledge of computer skills including Microsoft Office Suite
Ability to perform simple calculations
High degree of independence and accountability
Ability to maintain confidentiality
Can track and perform multiple tasks at a given time
Possesses a self-driven commitment to continuous improvement
Job Duties/Responsibilities
Greet, screen, and direct all guests and company appointments; tracks sign-in sheet.
Ensure all guests are given proper PPE when going out on the Production floor.
Answer all incoming calls and direct accordingly.
Assist in maintaining company directories.
Track scheduled meetings and appointments.
Process incoming and outgoing mail.
Assist in the accounting department in Coburg, Phoenix, and Calgary as needed.
Collect and process all accounts payable (A/P) billing.
Track and manage all archived A/P for audit quality.
Review all back-up invoice paperwork.
Maintain digital and physical A/P files.
Track and review monthly statements for payment processing.
Investigate pricing and follow up on credits for returned orders.
Assist with credit reference checks for prospective customers as requested by the sales team.
Assist with purchasing office and Plant supplies.
Enter data into MS Excel to support Plant analysis and compliance.
Assist production and supporting departments (HR, EHS, Quality, etc.) as needed.
Other duties as assigned.
Qualifications
High School Degree or equivalent
Ability to read, write, and understand English.
Experience with Accounts Payable required.
Preferred – Experience with accounting systems.
Contact
Please apply online at . APEL thanks all applicants for their interest – only selected candidates will be contacted. No telephone inquiries, please.
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Title: Administrative Specialist
Company: Apel Extrusions Ltd
Location: Phoenix, Arizona, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
