Overview
Administrative Specialist Jobs in Los Angeles, CA at Munger, Tolles & Olson
Full Job Description
Job Description
Administrative Specialist
Position Type: Full Time
Non-exempt
Hybrid (3 Days Onsite)
Location: LA
Salary Range: $26.00/hour*
The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.
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TheAdministrative Specialistperforms a variety of administrative tasks to support legal secretaries, attorneys and other administrative teams or staff. The Administrative Specialist maintains a general knowledge of the Firm’s practice areas/groups. The Administrative Specialist provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in order to support the success of the Firm.
Job Functions & Responsibilities
Administrative Assistance
Organize: Organizes work materials
Process Expense Reports: Requests and track receipts, submit expense reports, track payment and resolve issues with reimbursement on behalf of assigned attorneys
Coordinate Payment of Invoices: Arranges for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriate
Manage Large Document Projects: Sends, tracks and manages document projects handled by the Word Processing Center, Service Center and outside vendors
Handle shipping and couriers: Arranges couriers, create shipping labels, shipments and track status and delivery
Proofread: Proofs and prepares documents for final drafts
Transcribe: Transcribes from audio or video files, handwritten materials and dictation
Other Support Functions
Communications Support [all tasks are done on behalf of assigned attorneys]
Manage Mail: Opens, sorts, prioritizes and distributes mail
Phones: Backup for phone support
Prepare for Meetings: Backup for reserving room setup, A/V setup and RSVP of attendees
Calendar Management: Schedules/reschedules calendar items based on incoming requests
Client Support
Support Business Development: Monitors client news and coordinate competitive intelligence information with the Library
Time Entry and Billing
Research Client/Matter Statistics: Responds to client billing inquiries and requests for information
Travel Management
Manage Reservations: Coordinates with Travel Department on options, confirm reservations, enter information into MS Outlook, coordinate changes
Prepare for Trip: Check-in, print necessary documents, coordinate destination information/arrangements
Notify of Changes: Sets flight notifications, track and communicate delays/changes
File Management
Manage Electronic Files: Scans documents into FileSite
Manage Records Retention: Indexes files for offsite storage, recalls boxes from offsite storage, cleans up unused/unneeded files, organizes files for optimal recall ability and storage efficiency, updates matter pleading clips
Litigation Assistance– Case Support
Coordinate Outside Services: Schedules, communicates and coordinates court reporting services, videographers, process servers and attorney services, provides court filing assistance to secretaries
Manage Court Admissions: Coordinates and maintain admission to necessary courts
Transactional Assistance
Research: Pulls public …
Title: Administrative Specialist
Company: Munger, Tolles & Olson
Location: Los Angeles, CA
Category:
