Overview
Administrative Specialist Jobs in Fort Lauderdale, FL at Broward County Board of County Commissioners
Requirements And PreferencesThe Broward County Board of County Commissioners is seeking qualified candidates for the position of Administrative Specialist for the Finance and Administrative Services Department – Administration Section.This announcement will remain active until a sufficient number of applications has been received and may close at any time.The Finance and Administrative Services Department (FASD) is the internal support system for the balance of Broward County’s service delivery network. This department manages six divisions and serves as the County’s banker, bookkeeper, buyer, insurance agent, record keeper, bill and payer collector, as well as manager of resources for information technology and human capital.
The FASD Administration Office is often fast paced as it also serves as an executive support liaison with executive County management.
The ideal candidate will provide high-level administrative support for the office, including scheduling meetings with various levels of staff and management; preparing and formatting business documents; reviewing reports for accuracy; and preparing and editing spreadsheets, that include calculating formulas. The ideal candidate should be adept in Adobe and in Microsoft Office 365 (Outlook, Word, Excel, and PowerPoint).
Additionally, this candidate will respond to emails, public records requests, telephone calls and related communications to include but are not limited to resolving and/or escalating issues as appropriate; assisting in the preparation of regularly scheduled reports; creating and maintaining a variety of databases and spreadsheets to facilitate preparation of a variety of reports. Other responsibilities include scheduling meetings with various levels of staff and management, ordering supplies, aiding with computer operation and office equipment such as the copier/printer and fax.
Performs other related work as assigned.
General Description
Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.
Works under general supervision, independently developing work methods and sequences.
Minimum Education And Experience Requirements
Requires two (2) years of clerical or paraprofessional experience in preparing and editing business documents; reviewing reports; preparing, editing, and reviewing spreadsheets; working with upper management, and providing administrative assistance for the office.
Preferences
Associates’ degree or higher from an accredited college or university with major coursework in business administration, finance, or closely related field
Certified Administrative Professional Certificate
Certified Microsoft Office Specialist Certificate
One (1) year or more experience in advanced proficiency in Excel
One (1) year or more experience in using PeopleSoft HR Systems (HCM) or PeopleSoft Financials
One (1) year or more experience using Legistar or other public agenda preparation software
One (1) year or more experience in advanced-level knowledge with Microsoft Office suite, i.e. Outlook, Word, Excel, PowerPoint
Duties And Responsibilities
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notif…
Title: Administrative Specialist
Company: Broward County Board of County Commissioners
Location: Fort Lauderdale, FL
Category:
