Overview
ADMINISTRATIVE SPECIALIST Jobs in Houston, TX at City of Houston, TX
Full Job Description
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE SPECIALIST
Posting Number: 34001
Department: HOUSTON INFORMATION TECHNOLOGY SERVICES
Division: RESOURCE MANAGEMENT
Reporting Location: 611 WALKER
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM* *Subject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Performs varied executive level, professional and administrative functions in the research, development, interpretation and implementation of the assigned department’s fiscal and operational policies and procedures. Directly supports an Executive and handles material of a sensitive nature. Prepares, edits and revises correspondence, directives, agendas and other documents on various departmental matters. Responds to email, written and telephone inquiries giving proper direction to all recipients. Actively participates in departmental organization and operational projects? prepares a variety of reports via SAP. Create, index and store electronic files. Maintain electronic records for the department. Prepares and analyzes the divisional budget and budget revisions, manages expenditures and monitors line-item balances. Create purchase requisitions to support divisions with all IT procurements. Assist with the procurement process by obtaining procurement related vendor documents from vendors (i.e. Affidavit of Ownership, Insurance and Endorsement documents, COH Drug Policy forms, etc.). Prepare letters of authorization (LOA) for all contract related procurements and track contract spend for IT contracts and IT enterprise contracts supporting all City of Houston Departments. Obtain verification for services/goods and enter SAP goods/material receipts. Provides support to departmental staff in various activities necessary to attain operational goals. Participates in special projects as assigned by the department/division head. Will assist in document management as well as divisional task coordination. This position will require a high level of confidentiality.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
EDUCATION
Requires a Bachelor’s degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE
Three years of administrative experience required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE
A valid Texas Driver’s License and compliance with the City of Houston’s policy on driving (AP 2-2).
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Minimum of 3 years of SAP experience required.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION– No
Ifyes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay…
Title: ADMINISTRATIVE SPECIALIST
Company: City of Houston, TX
Location: Houston, TX
Category:
