Overview
Administrative Specialist Jobs in Pittsburg, KS at Kansas Department of Corrections – Southern Parole Region
Full Job Description
Reception/Front Desk: Oversee the reception function for the Pittsburg Parole Office such as answering telephone calls, greeting visitors, assisting offenders; look up information in OMIS/ATHENA, monitor lobby activity; handle all incoming and outgoing mail; prepare offender urine samples for pick-up; and receive and distribute deliveries. Type letters, forms, reports, lists and other materials as needed to ensure smooth operation of the reception function. Prepare certificate of IDs for maxed offenders and update demographics in Athena as appropriate.
Purchasing/Inventory: Order and maintain adequate UA, janitorial, and office supplies for the Pittsburg and Coffeyville Parole Offices. Monitor janitorial vendor performance by maintaining a log of contacts and reasons for contact. Process travel payment vouchers, reviewing for accuracy and completeness. Audits vehicle daily logs for accuracy and submits to Central Office. Maintains file copies of daily vehicle logs. Maintains office equipment and schedules routine maintenance and repairs. Enters all requisitions in SMART.
Administrative Support: Support the Regional Director, Deputy Director and Parole Supervisors by preparing or directing the preparation of correspondence, office, and cell phone lists. Do any scheduling of meetings, trips, or other matters as requested. Provide overall administrative support to the Regional Director and Deputy Director to include human resources clerical work.
Purge maxed files and send the purged files to the Wichita Parole Office for scanning.
Perform other duties as needed/assigned.
Job Type: Full-time
Pay: From $16.16 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
Pittsburg, KS: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Specialist
Company: Kansas Department of Corrections – Southern Parole Region
Location: Pittsburg, KS
Category:
